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Access to Information Act - Annual Report to Parliament 2014 - 2015

Table of Contents

Introduction

Western Economic Diversification Canada (WD) was established in was established in 1987 under the provisions of the Western Economic Diversification Act (1988), and mandated to promote the development and diversification of the economy of Western Canada and to advance the interests of the West in national economic policy, program and project development and implementation. This broad mandate allows the department to implement tailored programs and initiatives to assist western Canadians to create strong, competitive and innovative businesses and communities.

The Minister of Health, supported by the Minister of State (Western Economic Diversification), is responsible for this organization.

The Access to Information Act extends the present laws of Canada to provide all Canadian citizens, permanent residents and corporations present in Canada with a right of access to any record under the control of a government institution that is not of a personal nature. In accordance with the principles that government information should be available to the public, this access to information is balanced against the legitimate need to protect sensitive information and permit effective functioning of government. Necessary exceptions should be limited and specific.

Further, the Act complements, but does not replace, other procedures for obtaining government information, and is not intended to limit access to government information normally available to the public upon request.

This report describes how WD administered the Act during fiscal year 2014-2015, and fulfills the requirements under Section 72 that every government institution must prepare an annual report on the administration of this Act each fiscal year and ensure it is tabled in Parliament.

WD will publish its Annual Report to Parliament on its public website (www.wd-deo.gc.ca) once it has been tabled in the House of Commons and the Senate.

Administration of the Act

In accordance with section 73 of the Access to Information Act, the Honourable Rona Ambrose, Minister of Health and Minister of Western Economic Diversification, delegated her full powers, authorities and responsibilities to the Executive Director, Finance and Corporate Management (Access to Information and Privacy Coordinator) and Manager, Corporate Administration (Deputy Access to Information and Privacy Coordinator). The delegation also extends limited authority to the Access to Information and Privacy (ATIP) Officer to acknowledge access requests, undertake consultations, and manage related extensions.  The delegation order issued on September 30, 2013, is attached in Annex A.

The ATIP Unit is located in Edmonton, Alberta. The unit oversees the administration of the Act, and is part of the Finance and Corporate Management Directorate. The ATIP Coordinator, Deputy ATIP Coordinator, and one full-time ATIP Officer are accountable for the development, coordination and implementation of effective policies, guidelines, systems and procedures to ensure the Minister’s responsibilities under the Act are met, and to enable the monitoring and timely processing, and proper disclosure of information to our clients.

The primary responsibilities of WD’s ATIP Unit include:

  • processing access requests in accordance with the Act;
  • assist requestors in formulating their requests when required;
  • responding to consultations from other federal institutions on WD records or information being considered for release;
  • applying all discretionary and mandatory exemptions in accordance with the provisions of the Act;
  • developing and maintaining policies, procedures and guidelines to ensure the Act is respected by staff;
  • promoting awareness of the Act within the department to ensure staff is aware of the obligations imposed by the legislation;
  • preparing annual reports to Parliament and other statutory requirements, such as annual statistical reports and the department’s Info Source chapter, as well as any material that may be required by central agencies;
  • representing WD in dealings with Treasury Board Secretariat, the Office of the Information Commissioner of Canada and other federal organizations regarding the application of the Act as it relates to WD;
  • monitoring departmental compliance with the Act, its regulations, and relevant policies and procedures; and
  • providing ongoing advice and guidance to senior management and staff on information management and access to information legislation.

Regional ATIP Liaison Officers (RALOs) are located in each of WD’s regional offices and corporate business units. These individuals are the first point of contact and identify the appropriate subject experts, coordinate retrieval of records responding to access requests, and liaise between the ATIP Unit and regional staff concerning enquiries.

The ATIP Unit monitors the processing of all access requests.  The ATIP Coordinator and the department’s Executive Committee, RALOs and Communications officials receive weekly briefing reports pertaining to the status of all active formal and informal access requests and consultations.

Departmental Policies and Procedures

There were no changes made to WD’s Access to Information policy suite, including the Access to Information Procedures Manual, during the 2014-2015 fiscal year as a result of changes in TBS policies or directives.

The department posts summaries of its closed access to information requests to WD’s public website.  These postings were also hyperlinked to the “Open Government (ATI)” website.

Training and Awareness

Staff training and awareness activities include:

  • The ATIP Officer provides ongoing advice on access to information issues, provides guidance on how the department processes access requests, and the rationale required to apply the exemptions and exclusions to Regional ATIP Liaison Officers and staff to increase awareness of the Act.
  • In 2014-2015, the ATIP Unit conducted 4 pre-processing meetings, which were attended by departmental officials/subject experts.  These meetings are conducted as new access requests are received and when deemed appropriate dependent on the nature of the request.  Meetings are approximately one-half hour in length, depending on the complexities of the request, and are intended to provide guidance on the records retrieval and review process, recommendations required by the ATIP Unit, and identify volumes of records, potential sensitivities, etc.  In total, 13 individuals participated in these meetings.
  • Two training sessions were conducted for recently appointed Regional ATIP Liaison Officers (RALOs) to discuss their roles and responsibilities, and the processes utilized by the department when requests are received.  Two RALOs and two back-ups participated in the meeting.
  • WD promoted Right to Know Week (September 22-28, 2014) via e-mail to all staff as a news bulletin on the department’s intranet site.
  • The department maintains an Access to Information and Privacy presence on its intranet site that includes policies, procedures, training and awareness presentations, relevant links to useful sites related to access and privacy, and contact information, as well as “The ATIP Eye” tips.

Statistical Reporting Overview

The following information provides additional context to the statistical details found in WD’s 2014-2015 statistical report (Annex B – “Statistical Report on the Access to Information Act”).

Requests Received Pursuant to the Access to Information Act

A. Formal Requests

For the period of April 1, 2014 to March 31, 2015, WD received 13 formal requests for information pursuant to the Access to Information Act. This is lower than average for the department over the last five years, although there was an unprecedented increase in 2013-2014.

The accompanying chart shows the comparison of new of requests received by the department over the past five years.

Text version: 5-Year Comparison of the Number of Requests Received

5-Year Comparison of the Number of Requests Received

The category of requesters for 2014-2015 is broken as follows:

  • Four (30.8 percent) each from the media and organizations;
  • Three (23 percent) from the general public; and
  • One (7.7 percent) each from academic and business (private sector).

The accompanying chart shows a five-year comparison of sources of access requests to WD.

Text version: Sources of Formal Request

Sources of Formal Request

In total, 14 access requests were completed during the reporting period, including two requests carried forward from 2014-2015. One request was carried forward into the 2015-2016 fiscal year.

The disposition and completion times of the completed requests are broken as follows:

Disposition of Compleated Requests 1-15 Days 16-30 Days 31-60 Days 61-120 Days TOTAL
All disclosed 3   0   3
Disclosed in part   4 1 3 8
All exempted 1       1
No records exist 2       2
Request transferred          
Request abandoned          
Total 6 4 1 3 14

B. Informal Requests

As a result of the posting of summaries of closed access requests of the department’s public website and the Open Government portal, WD processed 15 requests for copies of previously disclosed access requests. This is a 47 per cent increase from 2013-2014.

No application fees or response timelines apply to these informal requests; however, WD responded to all requests in 10 days or less.

Extensions of Time Limits and Consultations

Section 9 of the Act provides for the extension of the statutory time limits if the request is for a large volume of records or necessitates a search through a large volume of records and meeting the original time limit would unreasonably interfere with the operations of the department; also, if consultations are necessary.

In 2014-2015, WD required extensions due to interference with departmental operations on two requests.  These extensions may be considered if processing the request within 30 days would require the transfer of resources from a business unit to the ATIP office, monopolize a significant portion of the resources of the office of primary interest to the detriment of its core functions, or the request would use such a high proportion of the resources of the ATIP Unit that it would have a significant negative impact on the processing of other requests.

WD also required extensions to complete necessary consultations with other government departments and/or third parties on four requests which were completed within 2014-2015.

Exemptions and Exclusions Invoked

Of the 14 requests completed in 2014–2015, exemptions were applied pursuant to the Act on nine requests. If three different exemptions were applied to a request, one exemption under each relevant section would be reported for a total of three; however, if the same exemption was claimed several times in the same request it is captured only once in the statistics.

The accompanying table compares the number of exemptions applied during 2014-2015 and 2013-2014 fiscal years.

Exemption
Invoked
Subsection 2014–2015 2014–2013
13(1) (c) 0 1
14 (a)
(b)
4
3
1
0
16(1) (c) 0 1
16(2)   0 1
16.1(1) (a) 0 0
  (a)(ii) 3 0
18 (b) 1 0
19(1)   6 7
20(1)

(b)
(c)
(d)

9
7
4
4
3
3
21(1) (a)
(b)
(c)
(d)
8
7
6
4
4
4
1
1
22   1 0
23   2 1
26   1 1

Section 19(1) was the most utilized exemption during the reporting period, having been applied to seven requests.  Sections 20(1) and 21(1) were applied to four requests each.

The Act does not apply to certain materials such as published material pursuant to Section 68 or confidences of the Queen’s Privy Council pursuant to Section 69. WD did not invoke either section during this reporting period.

Other Government Department Consultations

In 2014-2015, WD was consulted by other federal departments on six occasions. This is a decrease of 75 per cent from 2013-2014 and 2012-2013.  No consultations were received from other organizations or other levels of government.

  • WD recommended full disclosure of information pertaining to our department on two consultation requests.
  • WD recommended partial disclosure of information pertaining to our department on four consultation requests.
  • In total, WD reviewed 163 pages.
  • WD responded to four consultations within 15 days, and the remaining two consults within 24 days or less.

Complaints, Audits and Investigations

WD received one administrative complaint pursuant to the Access to Information Act in 2014–2015, and while the investigation is ongoing, the department has implemented changes to its internal briefing processes as a result.

There were no audits undertaken or concluded during the reporting period. Further, there were no appeals or applications submitted to the Federal Court.

Fees Collected

Access to Information fees collected during the reporting period totalled $118.30, including application and reproduction fees. Additionally, one $5 application fees was refunded as the request was processed informally. During the same period, WD waived reproduction fees totalling $96.80.

Operational Costs Associated with Administering the Act

WD’s cost for administrating the Access to Information Act in 2014-2015 is estimated as follows:

  • the ATIP Unit salary costs, including a portion of the ATIP Coordinator’s and Deputy ATIP Coordinator’s salaries, and 50 percent of the ATIP Officer’s salary (a total of .64 FTE/year);
  • goods and services, including professional services contracts and other expenses, including the ATIP case management system licensing, supplies, and ATIP unit travel and training costs;
  • additional salary-related costs, which incorporate estimated costs for other departmental officials to retrieve, review and make recommendations concerning records responding to access requests, information technology support, and translation of staff awareness materials and access-related documents.
ATIP Unit Salaries $54,525
Goods and Services $8,389
Total ATIP Unit Costs $62,914
Additional salary-related costs $8,416
TOTAL DEPARTMENTAL COSTS $71,330

The additional salary-related costs included above are not all captured in the Statistical Report, but provide a more complete picture of the overall cost to the department to administer all aspects of its activities related to the Access to Information Act.

Annex A - Access to Information Act and Privacy Act Delegation Order

Text version: Access to Information Act and Privacy Act Delegation Order.

Access to Information Act and Privacy Act Delegation Order

 

Delegation of Authority Schedule

Access to Information Act / Loi sur l’accès à l’information
Provision / Disposition Description Title of Positions / Titre des postes
4(2.1) Responsibility of head of institution
Responsabilité de l’institution fédérale
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
7(a) Notice where access requested
Réponse à une demande de communication
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
  • ATIP Officer / Agente de l'AIPRP
7(b) Giving access to the record
Communication du document
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
8(1) Transfer of request
Transmission de la demande
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
  • ATIP Officer / Agente de l'AIPRP
9 Extension of time limits
Prorogation du délai
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
  • ATIP Officer / Agente de l'AIPRP
11(2)(3)(4)
(5)(6)
Additional fees
Frais supplémentaires
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
12(2)(b) Language of access
Langue de la communication
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
12(3)(b) Access in an alternative format
Communication dans un format alternatif
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée

 

Exemption Provisions of the Access to Information Act /
Disposition d'exception de la Loi sur l'accès à l'information
Provision / Disposition Description Title of Positions / Titre des postes
13 Information obtained in confidence
Renseignements obtenus à titre confidentiel
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
14 Federal-provincial affairs
Affaires fédérales-provinciales
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
15 International affairs and defence
Affaires internationales et défense
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
16 Law enforcement and investigations
Application de la loi et enquêtes
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
16.5 Public Servants Disclosure Protection Act
Loi sur la protection des fonctionnaires divulgateurs d’actes répréhensibles
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
17 Safety of individuals
Sécurité des individus
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
18 Economic interests of Canada
Intérêts économiques du Canada
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
18.1 Economic interest of certain government institutions
Intérêts économiques de certaines institutions fédérales
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
19 Personal information
Renseignements personnels
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
20 Third party information
Renseignements de tiers
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
21 Operations of government
Activités du gouvernement
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
22 Testing procedures, tests and audits
Examen et vérifications
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
22.1 Internal audits
Vérifications internes
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
23 Solicitor-client privilege
Secret professionnel des avocats
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
24 Statutory prohibitions
Interdictions fondées sur d’autres lois
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée

 

Other Provisions of the Access to Information Act /
Autres disposition de la Loi sur l’accès à l’information
Provision / Disposition Description Title of Positions / Titre des postes
25 Severability
Prélèvements
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
26 Refusal of access where information to be published
Refus de communication en cas de publication
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
27(1)(4) Third party notification
Avis aux tiers
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
  • ATIP Officer / Agente de l'AIPRP
28(1)(2)(4) Third party notification
Avis aux tiers
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
  • ATIP Officer / Agente de l'AIPRP
29(1) Notice of decision to disclose
Avis de la décision de communiquer
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
33 Notice to Information Commissioner of notices to third parties
Avis au Commissaire à l’information des avis aux tiers
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
  • ATIP Officer / Agente de l'AIPRP
35(2)(b) Right to make representations
Droit de présenter des observations
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
37(1) Notice of actions to implement recommendations of Commissioner
Avis des mesures pour la mise en œuvre des recommandations du Commissaire
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
37(4) Access to be given complainant
Communication accordée au plaignant
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
43(1) Notice of third party of application to Federal Court for review
Avis au tiers d’une demande de révision à la Cour fédérale
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
44(2) Notice to requestor of application for review by third party
Avis au demandeur d’un recours en révision du tiers
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
52(2)(b), 52(3) Special rules of hearings
Règles spéciales pour les auditions
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
71(2) Facilities for inspection of manuals
Installation de consultation des manuels
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
72 Annual report to Parliament
Rapport annuel au Parlement
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée

 

Access to Information Regulations / Règlement sur l’accès à l’information

Provision / Disposition Description Title of Positions / Titre des postes
6(1) Transfer of request
Transmission de la demande
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
  • ATIP Officer / Agente de l'AIPRP
7(2) Search and preparation fees Frais liés à la recherche et à la préparation
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
7(3) Production and programming fees
Frais liés à la production et la programmation
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
8 Method of access
Méthode d’accès
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée
8.1 Limitations in respect of format
Restrictions applicables au support
  • Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle
  • Manager, Corporate Administration / Gestionnaire, Administration intégrée

 

Annex B – Statistical Report on the Access to Information Act

Name of institution: Western Economic Diversification Canada

Reporting Period: 2014-04-01 to 2015-03-31

Part 1 – Requests under the Access to Information Act

1.1  Number of Requests

  Number of Requests
Received during reporting period 13
Outstanding from previous period 2
Total 15
Closed during reporting period 14
Carried over to next reporting period 1

1.2  Source of Requests

Source Number of Requests
Media 4
Academia 1
Business (Private Sector) 1
Organization 4
Public 3
Decline to Identify 0
Total 13

1.3  Informal requests

Compleation time
1 to 15
days
16 to 30
days
31 to 60
days
61 to
120
days
121 to
180
days
181 to
365
days
More
than 365
days
Total
15 0 0 0 0 0 0 15

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

Part 2: Requests Closed During the Reporting Period

2.1  Disposition and completion time

Disposition of
requests
Compleation Time
1 to 15
days
16 to 30
days
31 to 60
days
61 to
120
days
121 to
180
days
181 to
365
days
More
than 365
days
Total
All disclosed 3 0 0 0 0 0 0 3
Disclosed in part 0 4 1 3 0 0 0 8
All exempted 1 0 0 0 0 0 0 1
All excluded 0 0 0 0 0 0 0 0
No records exist 2 0 0 0 0 0 0 2
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 6 4 1 3 0 0 0 14

2.2  Exemptions

Section Number of
Requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 1
13(1)(d) 0
13(1)(e) 0
14(a) 1
14(b) 0
15(1) – I.A.* 0
15(1) – Def.* 0
15(1) – S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 1
16(1)(d) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 0
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16(1)(a) 0
16(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 7
20(1)(a) 0
20(1)(b) 4
20(1)(b.1) 0
20(1)(c) 3
20(1)(d) 3
20.1 0
20.2 0
20.4 0
21(1)(a) 4
21(1)(b) 4
21(1)(c) 1
21(1)(d) 1
22 0
22.1(1) 0
23 1
24(1) 0
26 1
*
I.A: International Affairs
Def.: Defence of Canada
S.A: Subversive Activities

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2.3  Exclusions

Section Number of
Requests
68(a) 0
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0

2.4  Format of information released

Disposition Paper Electronic Other formats
All disclosed 3 0 0
Disclosed in part 5 3 0
Total 8 3 0

2.5  Complexity

2.5.1  Relevant pages processed and disclosed

Disposition of requests Number of pages
processed
Number of pages
disclosed
Number of requests
All disclosed 24 24 4
Disclosed in part 1043 940 8
All exempted 46 0 1
All excluded 0 0 0
Request abandoned 0 0 0
Neither confirmed nor
denied
0 0 0

2.5.2  Relevant pages processed and disclosed by size of requests

Disposition Less than 100
pages processed
101-500
pages processed
501-1000
pages processed
1001-5000
pages processed
More than 5000
pages processed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
All disclosed 3 24 0 0 0 0 0 0 0 0
Disclosed in part 4 198 4 742 0 0 0 0 0 0
All exempted 1 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request Abandoned 0 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 8 222 4 742 0 0 0 0 0 0

2.5.3  Other complexities

Disposition Consultation
Required
Assessment of
fees
Legal advice
sought
Other Total
All disclosed 0 0 0 0 0
Disclosed in part 4 1 0 0 5
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 0 0 0 0
Total 4 1 0 0 5

2.6  Deemed refusals

2.6.1  Reasons for not meeting the statutory deadline

Number of requests closed past
the statutory deadline
Principal Reason
Workload External
consultation
Internal
consultation
Other
0 0 0 0 0

2.6.2  Number of days past deadline

Number of days past
deadline
Number of requests
past deadline where no
extension was taken
Number of requests
past deadline where an
extension was taken
Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0

2.7  Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

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Part 3 – Extensions

3.1  Reasons for extensions and disposition of requests

Disposition of requests where
an extension was taken
9(1)(a)
Interference with
operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 2 0 2 3
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 2 0 2 3

3.2  Length of extensions

Length of extensions 9(1)(a)
Interference with
operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 2 0 1 0
31 to 60 days 0 0 1 3
61 to 120 days 0 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 2 0 2 3

Part 4 – Fees

Fee Type Fee Collected Fee Waved or Refunded
Number of Requests Amount Number of Requests Amount
Application 13 $65 0 $0
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 1 $53 8 $97
Total 14 $118 8 $97

Part 5: Consultations Received From Other Institutions and Organizations

5.1 Consultations received from other Government of Canada institutions and organizations

Consultations Other
government
institutions
Number of
pages to review
Other
Organizations
Number of
pages to review
Received during reporting period 6 163 0 0
Outstanding from the previous period 0 0 0 0
Total 6 163 0 0
Completed during reporting period 6 163 0 0
Pending at the end of the reporting period 0 0 0 0

5.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation Number of days required to complete consultation requests
1 to 15
days
16 to 30
days
31 to 60
days
61 to
120
days
121 to
180
days
181 to
365
days
More
than 365
days
Total
Disclose entirely 2 0 0 0 0 0 0 2
Disclose in part 2 2 0 0 0 0 0 4
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 4 2 0 0 0 0 0 6

5.3  Recommendations and completion time for consultations received from other organizations

Recommendation Number of days required to complete consultation requests
1 to 15
days
16 to 30
days
31 to 60
days
61 to
120
days
121 to
180
days
181 to
365
days
More
than 365
days
Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

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Part 6: Completion Time of Consultations on Cabinet Confidences

6.1  Requests with Legal Services

Number of Days Fewer than 100
Pages Processed
101-500
Pages Processed
501-1000
Pages Processed
1001-5000
Pages Processed
More than 5000
Pages Processed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

6.2  Requests with Privy Council Office

Number of Days Fewer than 100
Pages Processed
101-500
Pages Processed
501-1000
Pages Processed
1001-5000
Pages Processed
More than 5000
Pages Processed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 7 – Complaints and Investigations

Section 32 Section 35 Section 37 Total
1 1 0 2

Part 8 – Court Action

Section 41 Section 42 Section 44 Total
0 0 0 0

Part 9 – Resources related to the Access to Information Act

9.1  Costs

Expenditures Amount
Salaries $54,525
Overtime $0
Goods and Services $8,389
* Professional services contracts $0  
* Other $8,389
Total $62,917

9.2  Human Resources

Resources Person Years Dedicated
to Access Information
Activities
Full-time employees 0.64
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 0.64

Note: Enter values to two decimal places.

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