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Canada 150 Community Infrastructure Program - Frequently Asked Questions

The FAQs are subject to change with each intake period.

Program

  1. What is the Canada 150 celebration?
  2. What is the Canada 150 Community Infrastructure Program?

Priorities

  1. What types of projects will be given priority?
  2. What defines an upgrade to a sport or recreational facility?
  3. What is defined as advancing a clean growth economy?
  4. What is defined as an impact on Indigenous communities and peoples?

Eligibility

  1. What types of rehabilitation and improvement projects are eligible?
  2. Who can apply for funding?
  3. What types of projects are ineligible?
  4. When do projects need to be completed?
  5. Can a professional sports club apply for program funding?
  6. Are school boards able to apply for program funding?
  7. Can a church, cultural group or service club apply for program funding?
  8. Can unincorporated Legions apply for program funding?
  9. Can a day care apply for program funding?
  10. What costs are eligible for reimbursement?
  11. What costs are ineligible for reimbursement?
  12. When can my project begin? When will my costs be eligible for reimbursement?
  13. Can in-kind contributions be included in a project?
  14. Can employee salaries be covered?
  15. Can maintenance costs be supported?
  16. How will Canada 150 projects be assessed? What are the attributes of a strong project?
  17. Can I apply if I received funding under the first Canada 150 Community Infrastructure Program call for proposals? I applied under the first Canada 150 Community Infrastructure Program call for proposals but was unsuccessful, can I apply again?
  18. Is the assessment criteria different between the first Canada 150 Community Infrastructure Program call for proposals and this one? Why are the priorities between this Canada 150 Community Infrastructure Program call for proposals and the first different?

Funding

  1. How much funding is available?
  2. Will there be other intakes? Will this be a permanent program?
  3. What is a contribution? Are grants available through the Canada 150 Community Infrastructure Program?
  4. If I received funding for my project under another federal program, can I apply for additional funding for the same project?
  5. What if my other funding is not in place? What should I do if there is a major change to my project after it has been submitted?
  6. Can the non-Western Economic Diversification sources of funding be changed after the initial application?
  7. Will this additional funding and change of priorities impact my successful project under the first Canada 150 Community Infrastructure Program call for proposals?

Application Process

  1. When can I apply for Canada 150 Community Infrastructure Program funding?
  2. What are the application requirements?
  3. What do you require as evidence of confirmed non-Western Economic Diversification funding?
  4. What additional materials should I provide?
  5. How do I apply for funding?
  6. How do I save and submit my on-line application?
  7. What do I do if I am having issues with my GCKey?
  8. Can I review my application with you before submitting it?
  9. How do I know if my application has been received? How can I check the status of my application?
  10. Is a competitive bidding process required?
  11. When will I find out if my project is eligible?
  12. Will Western Economic Diversification accept more than one application from an organization?
  13. Will my project require an Environmental Assessment?
  14. Is there an appeal process?

Contribution

  1. Are advance payments possible?
  2. How will disbursements be made?
  3. Am I able to move certain project activities into the following year?
  4. Whom can I contact for more information?

Other Sources of Infrastructure Funding

  1. How does the Canada 150 Community Infrastructure Program compare to the 2014 New Building Canada Fund? How does the Canada 150 Community Infrastructure Program priority of recreational facilities compare to the additional categories implemented for the 2014 New Building Canada Fund?

Western Economic Diversification Canada reserves the right to modify these FAQs at any time without notice.


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Program

1. What is the Canada 150 celebration?

The Canada 150 Community Infrastructure Program is part of Canada 150 Celebrates, the Government of Canada's celebration of our country's 150th anniversary of Confederation. Through investments in community infrastructure, the Government of Canada will invest in projects that celebrate our heritage, create jobs, and improve the quality of life for Canadians.

2. What is the Canada 150 Community Infrastructure Program?

Budget 2016 provided an additional $150 million over two years to Canada's Regional Development Agencies to deliver further community funding across the country, starting in 2016-17, with Western Economic Diversification Canada being responsible for administering the program in the western provinces. Under the Canada 150 Community Infrastructure Program, the investments will support projects that seek to renovate, expand and improve existing community infrastructure, with a focus on recreational facilities, projects that advance a clean growth economy, and projects with a positive impact on Indigenous communities. As with the first Canada 150 Community Infrastructure Program call for proposals, the program is customized by each Regional Development Agency to reflect regional infrastructure needs, economic conditions and opportunities.

The 150th anniversary of Confederation in 2017 is a special occasion for Canadians to connect with our past, celebrate our achievements and build for the future. It is an opportunity to reflect on, and deepen, our sense of what it means to be Canadian, as well as to inspire a new era of optimism and hope across the country. Canadians have a deep and enduring sense of pride in their communities and the Canada 150 Community Infrastructure Program will support projects that celebrate our collective community spirit across the country.

The Canada 150 Community Infrastructure Program, an infrastructure based program focused on rehabilitating community facilities, is different than the Canada 150 Fund being delivered by Canadian Heritage, which provides funding to support initiatives and activities to celebrate Canada 150.

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Priorities

3. What types of projects will be given priority?

For this intake of applications, priority will be given to projects that address one or more of the following:

In addition, funding from sources other than the Canada 150 Community Infrastructure Program must be confirmed at the time of application (written proof is required – see FAQ Question 34).

Other considerations may include:

  • Projects that will leave a meaningful, lasting legacy resulting from Canada 150 (i.e., Upgrades that will provide long-term benefits to a community that are recognized as a lasting legacy from Canada 150);
  • Projects that are seeking less than 50% of the total project costs from the Canada 150 Community Infrastructure Program;
  • Projects will be completed by Fall 2017; and,
  • Ability to start the project quickly.

4. What defines an upgrade to a sport or recreational facility?

Participation in sport and recreational activities contributes to the well-being of Canadians and communities in urban, rural and remote areas all across the country.  As such, priority will be given to recreation facilities, such as:

  • Swimming pools;
  • Parks, recreational trails such as fitness trails, bike paths and other types of trails;
  • Sports fields;
  • Arenas (indoor and outdoor arenas);
  • Gymnasia;
  • Tennis, basketball, volleyball or other sport-specific courts;
  • Curling Rinks;
  • Playgrounds;
  • Waterpark/spray park; and,
  • Multi-purpose facilities (e.g., Community recreation or friendship centres).

Recognizing that non-recreational facilities, to meet their community's needs, could have recreational sections within its larger complex or offer space for recreational programming, Western Economic Diversification will also prioritize applications from these facilities under the following two conditions:

  • The space is available a minimum of 50% of the facility's available time for recreational programming/use; and,
  • The application is primarily for upgrades for the space used for recreational programming.

Examples of non-recreational facilities that meet these criteria are:

  • Cultural centre that has an outdoor basketball court and is requesting to re-surface the court.
  • Community centre that has an activity room that is used 50% for recreational programming (e.g., karate, exercise class and yoga) and is requesting to upgrade the floor.

Other non-recreational facilities identified as Eligible Projects (See FAQ Question 7) will be given lower priority.

5. What is defined as advancing a clean growth economy?

The development, demonstration and adoption of clean technologies are a key component of promoting sustainable economic growth and will play a critical role in advancing a clean growth economy.

Clean technology refers to any technology product/process that improves environmental performance relative to the standard/most commonplace technology in a given market. This includes technologies that reduce negative impacts on the environment, provide superior performance at a lower cost, and/or an improved quality of life by optimizing resource use.

Infrastructure improvements can contribute to improved environmental performance by:

  • Diversifying the sources of energy supply and distribution (e.g., installing solar panels as an energy supply option);
  • Reducing the energy, water and other material inputs of a system (e.g., replacing a community pool liner to reduce water leakage);
  • Increasing the productivity of energy and material inputs of a system (including improving the energy efficiency of existing infrastructure) (e.g., installing a new energy efficient furnace);
  • Reducing or eliminating the emission of waste or contaminants that impair the environment (e.g., replacing an arena ice plant that reduces hazardous waste); and/or,
  • Improving measurement or monitoring systems or processes that facilitate any of the above.

Priority will be given to projects that have a positive impact on the environment and advance a clean growth economy, for example where they involve the following:

  • The development/demonstration of new clean technology products/processes (e.g., install/integrate a new power source, such as geothermal); or,
  • The installation/adoption of existing clean technology products/processes (e.g., adoption of energy efficiency improvements to heating and cooling systems, windows and lighting).

Applicants will be required to clearly describe how their project would have a positive impact on the environment and advance a clean growth economy.

6. What is defined as an impact on Indigenous communities and peoples?

Projects that have a positive and significant impact on Indigenous communities and peoples (First Nation, Métis and Inuit) by increasing their participation and engagement in the community will also be given priority. A significant impact is described as:

  • The applicant is an organization that is owned/operated by Indigenous peoples;
  • The applicant has a mandate to assist and/or deliver services to Indigenous peoples and is actively engaged with the Indigenous community; and/or,
  • Indigenous peoples are significant users of the facility.

For non-indigenous applicants whose projects may have a significant impact on Indigenous communities or peoples, it is strongly encouraged that letters of support from the relevant Indigenous communities be included in the application to support the claim. If available, applicants should submit evidence of significant impact, such as demographic analysis, usage data and/or geographic proximity.

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Eligibility

7. What types of rehabilitation and improvement projects are eligible?

Examples of the type of community infrastructure that can be supported include:

  • Recreational facilities including local arenas, gymnasia, swimming pools, sports fields, tennis, basketball, volleyball or other sport-specific courts or other types of recreational facilities;
  • Parks, recreational trails, such as fitness trails, bike paths and other types of trails;
  • Community centres (including legions);
  • Cultural centres and museums;
  • Campgrounds;
  • Tourism facilities;
  • Docks;
  • Libraries;
  • Cenotaphs; and,
  • Other existing community infrastructure for public benefit.

Eligible projects must meet the following criteria:

  • The amount of funding being requested under the Canada 150 Community Infrastructure Program cannot exceed 50% of the total costs of a project, up to a maximum of $500,000;
  • The maximum contribution from ALL Government of Canada sources (including the Canada 150 Community Infrastructure Program and other sources such as the Gas Tax Fund) cannot exceed 50% of the total costs of a project;
  • Be intended for the rehabilitation, renovation, or expansion of existing infrastructure for public use or benefit;
  • Be community-oriented, non-commercial in nature and open for use to the public and not limited to a private membership;
  • Be for facilities located in Western Canada (British Columbia, Alberta, Saskatchewan or Manitoba); and,
  • Be materially complete by March 31, 2018.
    • A project is considered to be materially complete when a substantial part of the improvement is ready for use or is being used for the purposes intended.

In addition, an applicant must:

  • Submit a fully complete application form by June 22, 2016 and include all mandatory attachments (See FAQ Question 33); and
  • Be available for follow-up from June – August 2016.

Applicants who applied under the first intake of the Canada 150 Community Infrastructure Program may apply again under the second intake. Please ensure that your funding application meets the updated eligibility criteria and responds to this intake's specific program priorities (See FAQ Question 3).

8. Who can apply for funding?

Eligible applicants include:

  • A local or regional government established under provincial or territorial statute;
  • A public sector body that is wholly owned by an eligible applicant listed above;
  • A not-for-profit entity;
  • An entity that provides municipal-type services to communities, as defined by provincial or territorial statute (including school boards and Metis settlements); and
  • A First Nation government, including a Band or Tribal Council or its agent (including wholly-owned corporation) on the condition that the First Nation has indicated support for the project and for the legally-designated representative to seek funding through a formal Band or Tribal Council resolution, or other documentation from Self-governing First Nations.

In addition, eligible applicants must directly own the infrastructure assets, facility or land which are being renovated or have a long-term lease in place with permission from the owner to undertake renovations. If you have a long-term lease in place, it is mandatory that you attach a copy of the lease and, where necessary, proof that you have permission from the owner to undertake renovations.

9. What types of projects are ineligible?

Examples of ineligible projects:

  • Construction of new infrastructure;
  • Expansion of existing infrastructure beyond 30%;
  • Facilities primarily for use by professional sports teams;
  • Facilities that are to be used primarily for commercial activities, that have private membership or are for-profit facilities in general; and,
  • Facilities owned and operated by provincial departments.

10. When do projects need to be completed?

Projects must be materially completed by March 31, 2018 to be eligible and priority may be given to projects materially completed by fall 2017.  A project is considered to be materially complete when a substantial part of the improvement is ready for use or is being used for the purposes intended.

11. Can a professional sports club apply for program funding?

Facilities owned by a for-profit entity (e.g., a professional sports club) are not eligible for funding.

12. Are school boards able to apply for program funding?

School boards are considered arms-length organizations from their respective provincial governments in Western Canada and are therefore eligible to apply, provided it owns the infrastructure asset or facility being renovated, or has a long-term lease in place. The facility must also be accessible to the public and not limited to a private membership, or confer a tangible benefit on a sufficiently large segment of the public or community.

While a school board can apply for funding on behalf of a school; an individual school is not eligible, as in most cases, the school does not own the infrastructure.

13. Can a church, cultural group or service club apply for program funding?

These groups may be eligible to apply provided their facilities are accessible to the public and not limited to a private membership, or confer a tangible benefit on a sufficiently large segment of the public or community.

14. Can unincorporated Legions apply for program funding?

Yes, unincorporated Legions and other non-incorporated service clubs may apply for program funding. Please carefully follow the instructions provided in the Applicant Guide and Instructions (Link 1). Detailed instructions on how to complete questions 14 through 18c of the application form are located in Section 11 of the Applicant Guide and Instructions (Link 2).

15. Can a day care apply for program funding?

If the day care is a not-for-profit entity and it can clearly illustrate how the facility is accessible to the public and not limited to a private membership, or confers a tangible benefit on a sufficiently large segment of the public or community it may be eligible to apply.

16. What costs are eligible for reimbursement?

The Canada 150 Community Infrastructure Program will support eligible costs directly related to a project that have been incurred and paid by a successful applicant.

Examples of costs eligible for reimbursement under the Canada 150 Community Infrastructure Program include:

  • Costs incurred and paid between April 1, 2016 and March 31, 2018;
  • Costs to rehabilitate or improve fixed capital assets of community facilities, including minor expansions to existing infrastructure (i.e., less than 30% of the existing square footage/footprint);
  • Fees paid to consultants/contractors or other professional or technical personnel directly related to the rehabilitation or expansion of the community facility (See FAQ Question 41 for details on competitive process requirements);
  • Costs of environmental assessments, monitoring and follow-up programs as required by the Canadian Environmental Assessment Act 2012 or equivalent legislation;
  • Costs related to signage, which are required for Canada 150 projects and need to be included in the project budget; and,
  • Other costs directly related to the success of the project and approved in advance.

The amount of funding requested under the Canada 150 Community Infrastructure Program cannot exceed 50% of the total costs of a project, up to a maximum of $500,000. The remaining 50% of the total project costs must be matched by the applicant directly or by other funders.

Under the Canada 150 Community Infrastructure Program projects may not begin incurring any eligible costs (that can be included in the Total Project Costs) earlier than April 1, 2016.

Western Economic Diversification reserves the right to make the final determination on the value of contributions and to exclude expenditures deemed to be ineligible or outside the scope of the project.

17. What costs are ineligible for reimbursement?

Costs that are deemed unreasonable, not incremental and/or not directly related to project activities will be ineligible for reimbursement. Costs and services normally covered by the applicant (e.g., maintenance and salaries) and related party transactions (e.g., hiring family of a board member and/or management or hiring a contracting company that is owned by a board member) are not eligible.

Costs not eligible for reimbursement under the Canada 150 Community Infrastructure Program include:

  • Costs incurred before April 1, 2016 or after March 31, 2018;
  • Movable equipment (e.g., furniture, computers, sporting equipment, Zambonis, snow groomers, lawn mowers and ATVs, including costs for leasing equipment);
  • Overhead costs, including direct and indirect operating and administrative costs (e.g., management, planning, engineering and other related costs) normally carried out by the applicant;
  • Costs for salaries and benefits of existing employees and general administration costs unrelated to the project;
  • Costs for the purchase of land and/or buildings;
  • Feasibility and planning studies;
  • Legal fees;
  • Routine maintenance costs; and,
  • Taxes, such as GST, for which the applicant is eligible for a tax rebate.

18. When can my project begin? When will my costs be eligible for reimbursement?

The Canada 150 Community Infrastructure Program is a two-year program with funding available from April 1, 2016 to March 31, 2018. As such, only project costs incurred and paid between April 1, 2016 and March 31, 2018 can be reimbursed under this program.

Under the Canada 150 Community Infrastructure Program costs must first be incurred and paid for directly by the applicant. Successful applicants then submit a claim (with invoices) to Western Economic Diversification to seek reimbursement. The invoices must show that the cost was incurred and paid between April 1, 2016 and March 31, 2018.

19. Can in-kind contributions be included in a project?

In-kind contributions are NOT eligible for reimbursement under the Canada 150 Community Infrastructure Program and cannot be included in the total project costs. Costs must be incurred and paid directly by an applicant to be included as part of the total eligible project costs.

Examples of in-kind contributions:

  • Volunteer labour;
  • Equipment and material donations; and,
  • Financial discounts for equipment and materials.

20. Can employee salaries be covered?

The incremental costs of the applicant's employees or direct costs will only be considered as an eligible cost on an exception basis and only under the following conditions:

  • The applicant is a local, regional or First Nations government or not-for-profit organization; or,
  • The applicant confirms and substantiates that it is not economically feasible to tender a contract; or,
  • Employees or equipment are employed directly in respect of the work that would have been the subject of the contract; or,
  • The costs were approved in advance and are included in the Contribution Agreement.

21. Can maintenance costs be supported?

Routine maintenance and other types of work normally done by the applicant will not be supported. Costs associated with overhead, operating or administration are also ineligible.

22. How will Canada 150 projects be assessed? What are the attributes of a strong project?

First, each application will be assessed to determine if it meets the eligibility criteria (See FAQ Question 7).

For projects deemed eligible, priority will be given to those that address one or more of the criteria outlined in the Priorities section of the FAQ list.

Under the second Canada 150 Community Infrastructure Program call for proposals, priority will be given to projects that address one or more of the following:

In addition, funding from sources other than the Canada 150 Community Infrastructure Program must be confirmed at the time of application (written proof is required – see FAQ Question 33).

Other considerations may include:

  • Projects that will leave a meaningful, lasting legacy resulting from Canada 150 (i.e., Upgrades that will provide long-term benefits to a community that are recognized as a lasting legacy from Canada 150):
  • Projects that are seeking less than 50% of the total project costs from the Canada 150 Community Infrastructure Program;
  • Projects will be completed by Fall 2017; and,
  • Ability to start the project quickly.

It is critical that applicants submit a fully complete application form that clearly shows how their project meets the eligibility requirements and the above assessment criteria. Incomplete applications will not be deemed eligible.

23. Can I apply if I received funding under the first Canada 150 Community Infrastructure Program call for proposals? I applied under the first Canada 150 Community Infrastructure Program call for proposals but was unsuccessful, can I apply again?

Yes, successful applicants may apply again under the second Canada 150 Community Infrastructure Program call for proposals; however, priority will not be given to applicant's seeking funding for infrastructure improvements to the same facility which received funding under the first Canada 150 Community Infrastructure Program call for proposals.

If you applied to this program last spring but were unsuccessful you are encouraged to review the new priorities for the second Canada 150 Community Infrastructure Program call for proposals (see the Priorities section of the FAQ list) to determine if your project meets the new criteria and if so are invited to re-apply.

24. Is the assessment criteria different between the first Canada 150 Community Infrastructure Program call for proposals and this one? Why are the priorities between this Canada 150 Community Infrastructure Program call for proposals and the first different?

Yes, under the second Canada 150 Community Infrastructure Program call for proposals preference will be given to projects that address one or more of the following priorities:

Refer to the Priorities section of the FAQ list for more information on each priority.

The objective of the second Canada 150 Community Infrastructure Program call for proposals has changed to reflect the priorities of the current government.

You are encouraged to review the new priorities for the second Canada 150 Community Infrastructure Program call for proposals to determine if your project meets the new criteria and if so are invited to apply.

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Funding

25. How much funding is available?

The Canada 150 Community Infrastructure Program will invest $150 million across Canada in community infrastructure, with $46.2 million allocated across Western Canada (British Columbia, Alberta, Saskatchewan and Manitoba).

The maximum contribution from ALL Government of Canada sources (including the Canada 150 Community Infrastructure Program and other sources such as the Gas Tax Fund) cannot exceed 50% of the total costs of a project. There is no minimum contribution threshold (i.e., applicants can seek a contribution from the Canada 150 Community Infrastructure Program for a smaller, specific component of a project with large total project costs).

Eligible applicants can apply for funding under the Canada 150 Community Infrastructure Program up to a maximum of $500,000. Any funding request for a contribution over $500,000 will be considered ineligible.

26. Will there be other intakes? Will this be a permanent program?

In Western Canada this is the second call for proposals to the Canada 150 Community Infrastructure Program. No additional intakes are planned.

This is a short term program with funding available over two years (2016-17 and 2017-18).

27. What is a contribution? Are grants available through the Canada 150 Community Infrastructure Program?

A 'contribution' is a monetary payment to a successful applicant that does not result in the acquisition by the Government of Canada of any goods, services or assets. The payment(s) will be for assisted costs as identified in the Contribution Agreement with Western Economic Diversification. The successful applicant must first pay the cost of the service or good, and then submit a claim which provides proof that the cost has been incurred and paid for by the applicant. Western Economic Diversification then reimburses such costs on the percentage basis specified in the Contribution Agreement.

Contributions are subject to performance conditions specified in a Contribution Agreement and therefore a successful applicant is required to report to Western Economic Diversification on results achieved. A contribution is to be accounted for and is subject to audit and where profit is generated by the project, it may be subject to repayment conditions also specified in the Contribution Agreement.

In comparison, a 'grant' is a monetary payment to a successful applicant subject to pre-established eligibility and other entitlement criteria that does not result in the acquisition by the Government of Canada of any goods, services or assets. The payment to a successful applicant is provided up front. A grant is not subject to being accounted for by an applicant, nor normally subject to audit by the department. The applicant may be required to report on results achieved. Grant funding is currently not available from Western Economic Diversification.

28. If I received funding for my project under another federal program, can I apply for additional funding for the same project?

Yes, as long as the maximum contribution from ALL (Government of Canada) sources (including the Canada 150 Community Infrastructure Program and other sources such as the Gas Tax Fund) do not exceed 50% of the total costs of a project.

29. What if my other funding is not in place? What should I do if there is a major change to my project after it has been submitted?

You can still apply if you are waiting to receive details on other funding, but you must indicate in your application (Question 58 of the application form) details on your unconfirmed funding. Priority will be given to projects where ALL non-Canada 150 (Western Economic Diversification) funding is confirmed (See FAQ Question 34).

Once you have confirmed funding or if there are any major changes to your projects, please notify Western Economic Diversification as soon as possible. Contact information for the Western Economic Diversification Regional Offices can be found in FAQ Question 49 or at the contact us page (Link 1) page.

30. Can the non-Western Economic Diversification sources of funding be changed after the initial application?

Any changes to funding sources would be considered on a case by case basis. Generally speaking, as long as funding for the proposed project continues to be sufficiently leveraged and the funding request for the Canada 150 Community Infrastructure Program remains the same and does not exceed 50% of the total projects costs, the change will be acceptable.

31. Will this additional funding and change of priorities impact my successful project under the first Canada 150 Community Infrastructure Program call for proposals?

The additional allocation of funding under Budget 2016, and the focus on the three new priorities, will not impact approved projects from Intake 1 in any way. Previously approved projects must continue to meet the terms and conditions of their original Agreement. Requests for additional funding or transferring of funds between years (2016-2017 and 2017-2018) will not be possible.

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Application Process

32. When can I apply for Canada 150 Community Infrastructure Program funding?

Western Economic Diversification will be accepting applications to the Canada 150 Community Infrastructure Program from Tuesday, May 24, 2016 until Wednesday, June 22, 2016.

The online application portal will close at 1:00 p.m. Pacific Time/2:00 p.m. Mountain Time/3:00 p.m. Central Time on Wednesday, June 22, 2016.

33. What are the application requirements?

Western Economic Diversification requires the items below for assessment and may require additional documentation and information for more detailed assessment. Applicants must submit:

  • A completed Canada 150 Community Infrastructure Program Application Form for western Canadian applicants;
  • Your most recent annual financial statements that demonstrate your organization is financially self-sustaining;
  • Evidence of confirmed sources of funding; and,
  • If relevant, a copy of your lease agreement and permission from the owner to undertake renovations.

34. What do you require as evidence of confirmed non-Western Economic Diversification funding?

The amount of funding requested under the Canada 150 Community Infrastructure Program cannot exceed 50% of the total costs of a project, up to a maximum of $500,000. The remaining 50% of the total project costs must be matched by the applicant directly or other funders. Preference will be given to projects that have confirmed funding in place for the other 50% of total project costs. Funding will only be considered confirmed with written documentation from the source.

Please attach proof of all sources of non–Western Economic Diversification (Canada 150 Community Infrastructure Program) funding that is confirmed for your project and the source(s) of funding. Western Economic Diversification considers the following as sources of confirmed funding:

  • Letters of confirmation;
  • Motion/resolutions/minutes approving commitment of funding;
  • Signed agreements; and,
  • Financial and/or bank statements that clearly show available funds (e.g., cash on hand).

35. What additional materials should I provide?

Additional materials that an applicant may wish to provide to support their application include:

  • For projects undertaking an expansion, proof (such as blueprints) that the expansion is less than 30% of the existing square footage/footprint;
  • Copies of engineering studies that confirm the need for the upgrades;
  • Letters of support;
  • Detailed budget (by fiscal year that starts April 1 and ends March 31);
  • Detailed project cash flow (provide a breakdown of costs by month, starting April 1, 2016 and ending March 31, 2018.);
  • Functional plans, timelines, Gantt charts, drawings and blueprints of the renovation being planned;
  • Any permits required for the renovation;
  • Any environmental permits or assessment required for the renovation;
  • Documentation acknowledging construction readiness (e.g., construction permits); and,
  • Charter Document with a seal that grants Branch status and is signed and witnessed (for unincorporated Legions).

Consult the Application Form Instructions (Section 11) to ensure that your form is completed correctly and all required documentation is included.

Notes on Attachments

  • Applicants cannot attach files where the name of the file contains special characters such as:  [ \ * ?  |  / : "  ' < > # { } % ~ & ].
  • An attachment cannot be greater than 10 megabytes in size.
  • Question 64. Current Financial Statements – Applicant can attach only one document.
  • Question 65. Confirmation of other (non-Western Economic Diversification) sources of funding – Applicant can provide as many attachments as required.
  • Question 66a. Copy of lease agreement, if required.
  • Question 66c. Permission from the facility owner to undertake the renovations, if required.
  • Question 67. Additional Files – Applicant can provide as many attachments as required.
  • Draft applications can be saved without attaching a file.

36. How do I apply for funding?

Applicants are strongly encouraged to apply for Canada 150 Community Infrastructure Program funding by applying online at the online application tool, although there are also opportunities to apply by email, mail or fax. Consult the Applicant Guide and Instructions (Link 3) and read thoroughly to ensure that your form is completed correctly and all required documentation is included.

37. How do I save and submit my on-line application?

All applicants are strongly encouraged to use Western Economic Diversification's online application tool to apply for funding.  An online application can be saved, allowing you to complete it in more than one session. All applications must be submitted before 1:00 p.m. Pacific Time/2:00 p.m. Mountain Time/3:00 p.m. Central Time on Wednesday, June 22, 2016.

Saving your application form

  • Save your application as soon as you can - To do so, the following nine fields on the application form need to be completed so that Western Economic Diversification can find the saved application if you require technical support.
     
    • Question 1. Full legal name of your organization;
    • Question 19. Salutation;
    • Question 20. First name;
    • Question 21. Last name;
    • Question 22. Job title;
    • Question 23. Email address;
    • Question 24. Telephone;
    • Question 33. Project Title;  and
    • Question 38. Province.
  • Save frequently – This will help prevent you from losing data that you have inputted in the event there is an Internet interruption or your session is timed out.

Accessing your saved application form

Once you have successfully saved your application, an email will be sent to the email address of the Primary Contact (Question 23 of the Application Form). If the Primary Contact is not the person completing the application, he/she must forward this email to the individual who is. You can only access your saved application with the information (weblink) included in this email, therefore it is critical that you save this email.

Upon receiving your "saved" project application email from Western Economic Diversification, please do the following:

  • Click on the Application Retrieval Link included in the "saved" email.
  • You will require a GCKey to open your saved application.
    • A GCKey is a unique username and password that allows access to, and protects your communication with, online Government of Canada programs and services.
    • Detailed instructions on using a GCKey are available.
  • If you do not already have a GCKey, you can register for one when opening your saved application for the first time.
    • Step 1. Select the "Continue to GCKey" button (this will be the second option on your screen).
    • Step 2. Select the "Sign Up" button on the right-hand side of the GCKey login page.
    • Step 3. Follow the instructions on your screens to create a username and password.
  • Once you have registered for a GCKey, select the "Continue to GCKey" button and input your username/password.
    • Western Economic Diversification recommends that you create a new (separate) GCKey for each individual application you submit to Western Economic Diversification.  Creating a unique GCKey for each application allows you to share the GCKey with others in your organization who may need to view the application. In the event another individual must gain access to the saved application, sharing the GCKey is at your organization's risk and discretion. As such, we do not recommend using the Sign-in Partner method using financial institutional partners; however, this option is available for those who prefer it.

It is important to note the following:

  • You must save the link contained in the email you receive from Western Economic Diversification after saving your application for the first time to retrieve a saved draft of your application. You will not receive another email when saving your work in the future.
  • Once you have accessed the saved application form with your GCKey, only that GCKey will be able to access the form. Therefore it is important that you do not lose your GCKey username and password.
  • In the event another individual must gain access to the saved application, sharing the GCKey is at your organization's risk and discretion.
  • It is important to remember your GCKey username as it cannot be retrieved if lost. In the event your GCKey username is lost, a new application will have to be started.
  • If you experience technical difficulties related to accessing your saved application form, please contact Western Economic Diversification.
  • You must click the "Validate/Submit" button at the top of the application form to formally submit your application to Western Economic Diversification. A "saved" application that is not formally submitted will be considered incomplete and will not be considered for funding.
  • Once you submit your application, you can no longer re-open the form. Be sure to either print a copy or convert it to PDF and save before you submit.

Additional Tips:

  • Always save your application form once the minimum number of fields for saving is complete.
  • Always save regularly as the online form does not automatically save.
  • Logout when you are finished with the form for the day.
  • If you are using two separate GCKeys for any reason, you may need to clear your computer browsing history when logging out from one saved form and logging into another.

If you are unable to submit your application using the online application tool, contact a Western Economic Diversification Regional Offices for assistance. It is recommended that applicants retain their GCKey information as it may be used for reporting purposes if an application is approved.

Submitting your application form

  • Save a final version of your application using the "Save" button at the top of the application form. Please ensure you have attached all required additional documentation (See FAQ Question 33).
  • Print a copy for your records.
  • Select the "Validate/Submit" button at the top of the application form to formally submit your online application to Western Economic Diversification. Once the validation of your application is complete you will have to select a second "Submit" button.
  • The Primary Contact will receive a confirmation email upon successful submission. If you do not receive this confirmation email within 24 hours of submitting please contact a Western Economic Diversification Regional Office.  A "saved" application that is not formally submitted will be considered incomplete and will not be considered for funding.

38. What do I do if I am having issues with my GCKey?

Step by step instructions on using a GCKey are available.

39. Can I review my application with you before submitting it?

Applicants are to refer to the Applicant Guide and Instructions (Link 4) as it provides valuable guidance for completing the application form. Please contact a Western Economic Diversification Regional Office if you have general questions about the program. Contact information for the Western Economic Diversification Regional Offices can be found in FAQ Question 49 or the contact us page (Link 2).

40. How do I know if my application has been received? How can I check the status of my application?

All applicants will receive an acknowledgement email, confirming that their application has been received. Please check your email spam folder if you do not receive the notification after completing the submission as it might have been classified as spam by your email server.  

Be advised that due to the high volume of applications submitted on the closing date of June 22, 2016, the confirmation email may not be received immediately. Please contact Western Economic Diversification if you have not received an acknowledgement email by the following day. Contact information for the Western Economic Diversification Regional Offices can be found in FAQ Question 49 or contact us page (Link 3).

Applicant's will be contacted by a Western Economic Diversification representative if additional information is required, otherwise decisions will be provided within 90 business days of the application deadline.

41. Is a competitive bidding process required?

Western Economic Diversification has no obligation to make a contribution toward any purchase or contract above $50,000 unless the successful applicant demonstrates, to the satisfaction of the Minister, that:

  • The supplier is selected through a competitive process based on best value and project requirements; or
  • The selection of a sole source supplier is justified.

Related party transactions are ineligible (e.g., hiring family of a board member and/or management, hiring a contracting company that is owned by board member) and cannot be reimbursed, therefore a competitive process is required.

42. When will I find out if my project is eligible?

Western Economic Diversification will contact an applicant with an eligibility decision within 90 business days of the application deadline.

43. Will Western Economic Diversification accept more than one application from an organization?

Yes, Western Economic Diversification will accept more than one project application from an organization. However, applicants are required to prioritize their projects given the large volume of applications expected. Clearly indicate the prioritization of your projects in Question 40 of the Application Form.

44. Will my project require an Environmental Assessment?

Projects involving physical works may be subject to the Canadian Environmental Assessment Act, 2012. Recipients of Canada 150 Community Infrastructure Program funding will be responsible for obtaining all certificates, consents, permits and approvals required for compliance with applicable legislation and for complying with the requirements of such legislation. Should an environmental assessment be required, it will be necessary to plan several months before the Proposed Project Funding Start Date to allow sufficient time for the completion of the assessment.

Costs of environmental assessments, monitoring and follow-up programs as required by the Canadian Environmental Assessment Act 2012 or equivalent legislation are eligible costs.

45. Is there an appeal process?

Applicants are strongly encouraged to refer to the Applicant Guide and Instructions (Link 5) for details on eligibility criteria and elements that strong projects should demonstrate. All decisions are final.

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Contribution

46. Are advance payments possible?

Advance payments will not be permitted. Successful applicants will be responsible for cash managing their own projects as Western Economic Diversification will not reimburse costs until after they have been incurred and paid by the successful applicant.

47. How will disbursements be made?

If you are successful in obtaining funding through the Canada 150 Community Infrastructure Program, you will only be reimbursed by Western Economic Diversification for costs after you have incurred AND paid for them and submitted a claim. As such, you will need to plan your project cash flow accordingly. Furthermore, successful applicants must fully spend their projected funds requested under the Canada 150 Community Infrastructure Program each fiscal year as moving funds from one year to another will not be possible.

Successful applicants will also be required to complete claims and progress reports at key phases of the project, as well as a final project report (Section 8 of the Applicant Guide and Instructions (Link 6)). Western Economic Diversification will provide detailed instructions on this process to those who are approved for funding. It is expected that claims for reimbursement will be submitted in a timely manner.

Only costs incurred and paid by the applicant between April 1, 2016 and March 31, 2018 will be eligible for reimbursement under the Canada 150 Community Infrastructure Program. Invoices must be provided to Western Economic Diversification indicating that all costs (eligible for reimbursement under the Canada 150 Community Infrastructure Program) were incurred and paid between April 1, 2016 and March 31, 2018.

48. Am I able to move certain project activities into the following year?

Successful applicants must fully spend their projected funds requested under the Canada 150 Community Infrastructure Program each fiscal year, as moving funds from one year to another will not be possible. Projects must also be materially complete by March 31, 2018.

49. Whom can I contact for more information?

Contact Western Economic Diversification by phone or email.

Other Sources of Infrastructure Funding

50. How does the Canada 150 Community Infrastructure Program compare to the 2014 New Building Canada Fund? How does the Canada 150 Community Infrastructure Program priority of recreational facilities compare to the additional categories implemented for the 2014 New Building Canada Fund?

Both the Canada 150 Community Infrastructure Program and the New Building Canada Fund are national programs that provide funding to improve infrastructure in Canadian communities. The Canada 150 Community Infrastructure Program is delivered on behalf of the Government of Canada by the Regional Development Agencies, and specifically Western Economic Diversification Canada in the West. The 2014 New Building Canada Fund is delivered collaboratively by Infrastructure Canada and the Provinces and Territories.

The Canada 150 Community Infrastructure Program invests in projects that seek to renovate, expand and improve existing community infrastructure, and as such, does not fund the construction of new facilities. The 2014 New Building Canada Fund is more expansive whereby both new construction and material rehabilitation projects are eligible for the program.

Eligible projects under the Canada 150 Community Infrastructure Program are limited to community infrastructure with priority given to recreational facilities, projects that advance a clean growth economy and projects with a positive impact on Indigenous communities. The 2014 New Building Canada Fund has a broader range of eligible project categories, and recently added five new categories (Tourism, Culture, Recreation, Passenger Ferries Services Infrastructure, and Civic Assets and Municipal Buildings) to the program’s parameters. For more information on the 2014 New Building Canada Fund and the new categories, please contact Infrastructure Canada (Email: info@infc.gc.ca or Toll Free Number: 1-877-250-7154) or the provincial or territorial ministry responsible for infrastructure.