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Access to Information Act - Annual Report to Parliament 2012 - 2013

Table of Contents

Preface

A department of the Government of Canada, Western Economic Diversification Canada (WD) was established in 1987 under the provisions of the Western Economic Diversification Act, and mandated to promote the development and diversification of the economy of Western Canada and to advance the interests of the West in national economic policy, program and project development and implementation. This broad mandate allows the department to implement tailored programs and initiatives to assist western Canadians create strong, competitive and innovative businesses and communities.

As the federal economic development department for Western Canada, WD develops and supports economic policies, programs and activities that promote economic growth and assist Western Canada in responding to the economic challenges and opportunities it faces.

With offices in each western province and its headquarters in Edmonton, WD provides a strong federal presence in the economic development of the West. Its western base has enabled the department to develop an understanding of Western Canada and foster extensive partnerships with business and community organizations, research and academic institutions, as well as provincial and municipal governments.

These connections enable the department to identify and support economic opportunities in the West and to leverage its investments to benefit the western Canadian economy. WD’s strong ties to Ottawa, and the federal government across Canada, allow the department to communicate western perspectives to national economic policy and program decision-makers, working within the federal system to ensure that western interests and perspectives are considered in federal decision making.

WD programs strengthen:

  • Business Development and Innovation: WD helps small and medium-sized enterprises (SMEs) develop and grow, create jobs, expand their markets, increase their exports, and become more innovative and productive. The department assists SMEs with international business engagement and works to attract investment to the region, as well as assist western Canadian SMEs access opportunities linked to government procurement. Further, WD promotes the development and growth of the knowledge-based economy by building innovation capacity and supporting the commercialization of new knowledge-based products, processes and services.  Overall, the department’s investments have contributed to the strengthening of Western Canada’s economy and will provide the foundation for future economic diversification and growth.
     
  • Community Economic Growth: WD helps rural communities sustain their local economies, adjust to changing economic circumstances and invest in public infrastructure.  Community Futures receive operating funds to provide western entrepreneurs with the information, training and business loans they need to start and grow their business.
     
  • Policy, Advocacy and Coordination: WD engages in activities that strengthen the western Canadian economy by promoting access to economic opportunities for Western Canada. Primarily, WD works to build strategic relationships with key decision makers across Canada and internationally, coordinates economic development activities, policies and programs across the West, and ensures western Canadian SMEs are positioned to compete for federal procurement contracts with industrial and regional benefit obligations. WD pursues policies and programs that strengthen the western Canadian economy.

WD also delivers national initiatives on behalf of the Government of Canada in Western Canada. These have included the Community Infrastructure Improvement Fund to upgrade and expand western Canadian infrastructure, the Economic Development Initiative aimed at supporting businesses and economic development in western Canadian Francophone communities, as well as programs within the Economic Action Plan. WD’s flexibility and ability to implement programs such as these enables it to respond quickly to the priorities and needs of the West.

To ensure that its programs have the greatest impact on the West, the department will continue to focus on a pan-western approach in strategic areas—business productivity and growth, trade and investment, technology commercialization, and advancing the interests of Western Canada.

Introduction

Western Economic Diversification Canada (WD) is committed to both the spirit and the intent of the Access to Information Act (hereinafter referred to as the “Act”), to ensure transparency and accountability within the department.

The Act extends the present laws of Canada to provide all Canadian citizens, permanent residents and corporations present in Canada with a right of access to any record under the control of a government institution that is not of a personal nature. In accordance with the principles that government information should be available to the public, this access to information is balanced against the legitimate need to protect sensitive information and permit effective functioning of government. Necessary exceptions should be limited and specific.

Further, the Act complements, but does not replace, other procedures for obtaining government information, and is not intended to limit access to government information normally available to the public upon request.

This report describes how Western Economic Diversification Canada administered the Access to Information Act during fiscal year 2012–2013, and fulfills the requirements under Section 72 that every government institution must prepare an annual report on the administration of this Act each fiscal year and ensure it is tabled in Parliament.

WD will publish its Annual Report to Parliament on its public web site (www.wd-deo.gc.ca) once it has been tabled in the House of Commons and Senate.

Administration of the Act

Access to Information and Privacy Unit

Western Economic Diversification Canada's (WD) Access to Information and Privacy (ATIP) Unit is located in Edmonton, Alberta. The unit oversees the administration of the Act, and is part of the Finance and Corporate Management Directorate. The ATIP Coordinator (Executive Director, Finance and Corporate Management) is supported by the Deputy Access to Information and Privacy Coordinator (Manager, Corporate Administration), and one full-time ATIP Officer.

These individuals are accountable for the development, coordination and implementation of effective policies, guidelines, systems and procedures to ensure the Minister's responsibilities under the Act are met, and to enable the timely processing and proper disclosure of information to our clients.

The following list outlines the primary responsibilities of WD's ATIP Unit:

  • processing access requests in accordance with the Act;
     
  • assist requestors in formulating their requests when required;
     
  • responding to consultations from other federal institutions on WD records or information being considered for release;
     
  • applying all discretionary and mandatory exemptions in accordance with the provisions of the Act;
     
  • developing and maintaining policies, procedures and guidelines to ensure the Act is respected by staff;
     
  • promoting awareness of the Act within the department to ensure staff is aware of the obligations imposed by the legislation;
     
  • preparing annual reports to Parliament and other statutory requirements, such as annual statistical reports and the department's Info Source chapter, as well as any material that may be required by central agencies;
     
  • representing WD in dealings with Treasury Board Secretariat, the Office of the Information Commissioner of Canada and other federal organizations regarding the application of the Act as it relates to WD;
     
  • monitoring departmental compliance with the Act, its regulations, and relevant policies and procedures; and
     
  • providing ongoing advice and guidance to senior management and staff on information management and access to information legislation.

Regional ATIP Liaison Officers (RALOs) are located in each of WD's regional offices and corporate business units. These seven individuals are the first point of contact and identify the appropriate subject experts, coordinate retrieval of records responding to access requests, and liaise between the ATIP Unit and regional staff concerning enquiries. Three of these individuals were new to this role in 2012–2013.

The ATIP Unit utilizes an ATIP database management system for all administrative actions; however, it processes all records in paper format, except where lists are compiled into Excel format and provided to the applicant electronically. WD does not utilize an electronic redaction system for processing its records.

Delegation of Authority

In accordance with section 73 of the Access to Information Act, the Honourable Rona Ambrose, Minister of the Public Works and Government Services, Minister for Status of Women and Minister responsible for Western Economic Diversification delegated her full powers, authorities and responsibilities to the Executive Director, Finance and Corporate Management (ATIP Coordinator) and Manager, Corporate Administration (Deputy ATIP Coordinator). The delegation also extends limited authority to the ATIP Officer to acknowledge access requests, undertake consultations, and manage related extensions. The delegation order issued on August 26, 2011, is found in (attached) Annex A.

Departmental Policies and Procedures

There were no changes made to WD's Access to Information policy suite, including the Access to Information Procedures Manual, during the 2012–2013 fiscal year as a result of changes in TBS policies or directives, or changes as result of issues raised by the Office of the Information Commissioner or other agents of Parliament.

The department has posted summaries of its closed access to information requests since September 2011. This requirement became mandatory in the revised TBS Directive on the Administration of the Access to Information Act (January 16, 2012). WD's postings are also hyperlinked to the "Open Government" Web site.

Education, Training and Awareness

Staff training and awareness activities include:

  • The ATIP Officer provides ongoing advice on access to information issues to Regional ATIP Liaison Officers and staff to increase awareness of the Act. They also provide guidance on how the department processes access requests, and the rationale required to apply the exemptions and exclusions, where appropriate.
     
  • Due to fiscal restraint and travel required to provide in-person training in five regional offices, the primary training vehicle used was pre-processing meetings when a new access request is received. Lead by the ATIP Officer, these teleconference meetings bring together the Regional ATIP Liaison Officers and the subject experts to discuss the specifics and scope of the request, volume of records or issues concerning the search for relevant records, any sensitivities surrounding the subject matter of the request, and provide general advice and guidance on recommendations that are required by the ATIP Unit to properly process the request, as well as answer any questions pertaining to processing of the records.

    In 2012–2013, the ATIP Unit conducted eight pre-processing meetings, which were attended by officials from all five regional offices. These meetings are usually ½ hour in length, depending on the complexities of the request. In total, 31 individuals participated in these meetings as follows (this does not include additional advice or guidance provided to regional staff after these meetings were held):
Education, Training and Awareness Meetings
Request # # of Participants Offices Represented Classification Level of the Participants
A-2012-00002 4 Corporate Finance (Edmonton) and Policy and Strategic Direction (Ottawa) AS-04, CS-02, and FI-03 (x2)
A-2012-00003 3 British Columbia CO-03, IS-02, and IS-04
A-2012-00004 2 British Columbia CO-03 and EC-06
A-2012-00007 2 British Columbia EC-06 and FI-03
A-2012-00010 5 Manitoba EX-02, FI-02, FI-04, IS-04, and IS-05
A-2012-00012 3 Saskatchewan AS-03, CO-02 and CO-03,
A-2012-00013 8 British Columbia, Alberta, Manitoba CO-02 (x2), CO-03 (x2), EC–06, FI-02, FI-04, and PM-06
A-2012-00014 4 Corporate Finance (Edmonton) and Policy and Strategic Direction (Ottawa) AS-04, EX–02, FI-02 and FI–04

The other six new requests did not require pre-processing meeting due to the nature of the request.

  • "The ATIP Eye" tips are sent to WD staff via e-mail and posted on the department's intranet site. The tips provide advice on frequently asked questions, specific exemptions or areas where the department might improve on its obligations under the Act in 2012–2013, tips provided information on:
     
    • 2012–2013 ATIP Annual Reports to Parliament Now Available On-Line; and
    • The ATIP Holiday Wish – An Extension!
       
  • WD promoted Right to Know Week (September 24-28, 2012) via e-mail to all staff as a news bulletin on the department's intranet site.
     
  • The department maintains an Access to Information and Privacy presence on its intranet site that includes policies, procedures, contact information, past training and awareness presentations, relevant links to useful sites related to access and privacy, as well as "The ATIP Eye" tips.

The Deputy ATIP Coordinator and ATIP Officer attended workshops at the Access and Privacy Conference held in Edmonton in June 2012. The Deputy Coordinator received one-on-one ATIP training in February 2013, and the ATIP Officer also attended the TBS ATIP Coordinators and Practitioners Meeting in February 2013.

Three Regional ATIP Liaison Officers were identified in British Columbia, Saskatchewan and Manitoba regional offices since September 2012. Limited training has been provided for two of these regions which made changes in the last quarter of 2013. A video conference training session is being planned for fiscal year 2013–2014 for these individuals.

Trends and Statistical Overview

Highlights, Challenges and Trends

  • WD has identified no significant multi-year trends pertaining to the types of request or the processing of requests received under the Access to Information Act.
     
  • WD identified only one challenge pertaining to administering its obligations under the Access to Information Act in 2012–2013. Specifically, attending quarterly Treasury Board Secretariat ATIP Coordinators and Practitioners meetings/workshops due to the significant cost of travelling to attend such meetings. The vast majority of the Government of Canada's ATIP community is located in the National Capital Region (NCR). Most regional development agency's ATIP offices, however, are located outside the NCR and travel costs associated to participate in these meeting are significantly higher. Currently, teleconference or video conferencing options are not available for the Practitioners' meetings, which provide valuable information for this legislative requirement.
     
  • The ATIP Unit reviewed and provided advice on three evaluation related documents prior to information being posted to WD's public web site, as well has provided advice and guidance concerning the department's social media initiatives. This is down from 24 audit and evaluation reviews conducted in 2011–2012.
     
  • WD continues to share it policy, procedures, best practices and staff awareness materials with other regional development agencies, the Small Agency Administrator's Network, and various other departments, including Veterans Affairs Canada and the Canadian Human Rights Commission in 2011–2012.
     
  • WD recognized Right to Know Week (September 24-28, 2012) via e-mail to all staff as a news bulletin on the department's intranet site.

Statistical Overview

The following information provides additional context where appropriate to the statistical details found in Annex B – "Statistical Report on the Access to Information Act".

A.   Request Related Information

In 2012–2013, WD received 14 formal requests for information under to the Access to Information Act. This is a 27 percent increase from the previous fiscal year. The department also carried forward four requests from the 2011–2012 fiscal year, for a total of 18 requests.

The breakdown of the sources of new requests received in 2012–2013 is as follows:

  • 7 or 50% from the general public;
  • 4 or 29% from the media; and
  • 3 or 21% from business.

The accompanying chart compares the source of new requests between 2012–2013 and 2012–2013.

In addition, WD also received one request as a result of the posting of summaries of closed access requests.

Text version: Comparison of Requests by Source – 2012-2013 vs. 2011-2012.

Comparison of Requests by Source – 2012-2013 vs. 2011-2012

B.   Extensions of Time Limits and Consultations

Section 9 of the Act provides for the extension of the statutory time limits if the request is for a large volume of records or necessitates a search through a large volume of records and meeting the original time limit would unreasonably interfere with the operations of the department; also, if consultations are necessary.

In 2012–2013, WD required one extension due to interference with departmental operations, as well as five requests required extensions to complete necessary consultations. Consultations were required on one additional request; however, the consultations were completed quickly and WD was able to respond within the original 30 days without taking an extension.

The accompanying table breaks down the six requests noted above, including the number of the days each request was extended by reason for extension, the total days allowed to respond with the extension, and the actual response time.

Extensions of Time Limits and Consultations
  Reason for the Extension and Number of Days Taken Actual Response Time (Days)
Search 3rd Party Consultation Allowed Taken
1 0 0 75 105 398
2 0 60 75 105 105
3 0 60 30 90 65
4 30 0 0 60 57
5 0 45 0 75 42
6 0 45 0 75 56

C.   Disposition, Completion Times and Method of Access

WD completed 75% of its requests within 30 days. The accompanying table analyzes the disposition and completion times for the 18 requested completed within this reporting period.

Disposition, Completion Times and Method of Access
Disposition of Requests Completion Times
1-15 Days 16-30-Days 31-60 Days 61-120 Days 365+ Days
All disclosed   4      
Disclosed in part   4 3 2 1
All exempted   1      
No records exist 1        
Request abandoned 2        

Of the requests completed during the reporting period, four requests totalling 1,135 pages were disclosed in their entirety. Of the 10 requests disclosed in part, 1,889 pages were processed and 1,814 pages disclosed.

WD provided records responding to four requests electronically and 10 in paper format.

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D.   Exemptions and Exclusions Invoked

Of the 18 requests closed in 2012–2013, exemptions were applied pursuant to the Act on 11 requests. If three different exemptions were applied to a request, one exemption under each relevant section would be reported for a total of three; however, the same exemption claimed several times in the same request is captured only once in the statistics.

The accompanying table compares the number of exemptions applied during 2012–2013 and 2011–2012 fiscal years.

Number of exemptions applied during 2012-2103 and 2012–2013 fiscal years
Exemption
Invoked
Subsection 2012–2013 2011–2012
13(1) (c) 1 0
14 (a)
(b)
1
1
0
16(2)   0 0
16.1(1) (a) 1 0
18   0 0
19(1)   6 1
20(1) (b)
(c)
(d)
9
4
4
2
1
0
21(1) (a)
(b)
(c)
(d)
7
4
4
3
2
1
1
0
23   3 1
26   1 1

Sections 20(1) and 21(1) of the Act were the most utilized exemption during the reporting period. Section 20(1) was applied to nine requests, and Section 21(1) was applied to eight requested.

The Act does not apply to certain materials such as published material pursuant to Section 68 or confidences of the Queen's Privy Council pursuant to Section 69. WD did not invoke Section 68, but did invoke Section 69(1) on one request during the 2012–2013 reporting period.

E.   Other Government Department Consultations

WD was consulted by other federal departments on 24 occasions and twice by provincial government departments in 2012–2013, for a total of 26 consultations. This was a 53 percent increase from 2012–2013.

  • Of these consultations from other federal departments, three were courtesy notices; however, WD reviews this information carefully to ensure the information being disclosed about the department is accurate.
     
  • WD recommended full disclosure of information pertaining to our department on 18 consultation requests.
     
  • WD recommended partial disclosure of information pertaining to our department on four consultation requests.
     
  • WD also recommended consultations with other government organizations or third parties on two consultation requests.
     
  • WD reviewed 583 pages in total.
     
  • WD responded to all 26 consultations within 15 days.

F.   Complaints and Investigations

WD received no complaints pursuant to the Access to Information Act in 2012–2013, and there were no appeals or applications submitted to the Federal Court.

G.   Fees and Operational Costs Associated with Administering the Act

Access to Information fees collected during the reporting period totalled $103.80. These fees include application fees for 14 requests and $33.80 for reproduction costs. During the same period, WD waived reproduction fees totalling $496.40. (Note: The reproduction fees, both fees collected and waived, reported here are the actual fees; fees reported in the Statistical Report are rounded up due to reporting limitations of the report.)

WD's cost for administrating the Access to Information Act is estimated as follows:

  • the ATIP Unit salary costs, including a portion of the ATIP Coordinator's and Deputy ATIP Coordinator's salaries, and 60 percent of the ATIP Officer's salary (a total of .79 FTE/year);
     
  • goods and services, including professional services contracts and ATIP unit travel and training costs;
     
  • administrative operation and maintenance costs, which includes non-salary expenses associated with the processing of access requests, and ATIP case management system licensing and upgrades; and
     
  • additional salary-related costs, which incorporate estimated costs for other departmental officials to retrieve, review and make recommendations concerning records responding to access requests and translation of staff awareness materials and privacy-related documents.
ATIP Unit Salaries $61,600
Goods and Services $13,681
Total ATIP Unit Costs $74,681
Additional salary-related costs $13,152
TOTAL DEPARTMENTAL COSTS $87,896

The additional costs included above, which are not all captured in the Statistical Report, provide a more complete picture of the overall cost to the department to administer all aspects of its activities related to the Access to Information Act.

Annex A - Access to Information Act and Privacy Act Delegation Order

Text version ATIP Delegation Order: Access to Information Act and Privacy Act Delegation Order

Display full-size graphic

 Access to Information Act and Privacy Act Delegation Order

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Access to Information Act and Delegation of Authority Schedule

Access to Information Act and Privacy Act Delegation Order
Sections of the Act Powers and Duties Position
7(a) Notice where access requested
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
  • ATIP Officer
8(1) Transfer to – transfer from institution
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
9 Extension of time limits
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
  • ATIP Officer
11(2), (3), (4), (5), (6) Additional fees
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
12(2) Language of access
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
12(3) Access in an alternative format
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
13 Information obtained in confidence
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
14 Federal-provincial affairs
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
15 International affairs and defence
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
16 Law enforcement and investigations
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
17 Safety of individuals
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
18 Economic interests of Canada
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
19 Personal information
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
20 Third party information
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
21 Advice, etc.
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
22 Testing procedures, tests and audits
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
23 Solicitor-client privilege
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
24 Statutory prohibitions
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
25 Severance
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
26 Refusal of access where information to be published
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
27(1), (4) Third party notification
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
  • ATIP Officer
28(1), (2), (4) Third party notification
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
  • ATIP Officer
29(1) Disclosure on recommendation of Information Commissioner
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
33 Advise Information Commissioner of third party involvement
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
  • ATIP Officer
35(2) Right to make representations
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
37(4) Access to be given complainant
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
43(1) Notice of third party (application to Federal Court for review)
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
44(2) Notice to applicant (application to Federal Court by third party)
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
52(2), (3) Special rules of hearings
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
69 Excluded information
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
71(2) Exempt information severed from manuals
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration
77 Responsibilities conferred on the head of the institution
by the regulations made under section 77 which are not
included above
  • Executive Director, Finance and Corporate Management
  • Manager, Corporate Administration

 

Annex B - 2012–2013 Statistical Report on the Access to Information Act

Name of institution: Western Economic Diversification Canada

Reporting Period: 4/1/2012 to 3/31/2013

Part 1 – Requests under the Access to Information Act

1.1  Number of Requests

1.1 Requests Table for Access to Information Act Annex B
  Number of Requests
Received during reporting period 14
Outstanding from previous period 4
Total 18
Closed during reporting period 18
Carried over to next reporting period 0

1.2  Source of Requests

1.2 Source of Requests for Access to Information Act Annex B
Source Number of Requests
Media 4
Academia 0
Business (Private Sector) 3
Organization 0
Public 7
Total 14

Part 2 – Request closed during the reporting period

2.1  Disposition and completion time

2.1 Disposition and completion time for Access to Information Act Annex B
Disposition of
requests
Number of Requests
1 to 15
days
16 to 30
days
31 to 60
days
61 to
120
days
121 to
180
days
181 to
365
days
More
than 365
days
Total
All disclosed 0 4 0 0 0 0 0 4
Disclosed in Part 0 4 3 2 0 0 1 10
All exempted 0 1 0 0 0 0 0 1
All excluded 0 0 0 0 0 0 0 0
No records exist 1 0 0 0 0 0 0 1
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 2 0 0 0 0 0 0 2
Treated informally 0 0 0 0 0 0 0 0
Total 3 9 3 2 0 0 1 18

2.2  Exemptions

2.2 Exemptions for Access to Information Act Annex B
Section Number of
Requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 1
13(1)(d) 0
13(1)(e) 0
14(a) 1
14(b) 1
15(1) – I.A.* 0
15(1) – Def.* 0
15(1) – S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 0
16(3) 0
16.1(1)(a) 1
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16(1)(a) 0
16(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 6
20(1)(a) 0
20(1)(b) 9
20(1)(b.1) 0
20(1)(c) 4
20(1)(d) 4
20.1 0
20.2 0
20.4 0
21(1)(a) 7
21(1)(b) 4
21(1)(c) 4
21(1)(d) 3
22 0
22.1(1) 0
23 3
24(1) 0
26 1
*
I.A: International Affairs
Def.: Defence of Canada
S.A: Subversive Activities

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2.3  Exclusions

2.3 Exemptions for Access to Information Act Annex B
Section Number of
Requests
68(a) 0
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 1
69(1)(g) re (b) 0
69(1)(g) re (c) 1
69(1)(g) re (d) 0
69(1)(g) re (e) 1
69(1)(g) re (f) 0
69.1(1) 0

2.4  Format of information released

2.4 Format of information released for Access to Information Act Annex B
Disposition Paper Electronic Other formats
All disclosed 3 1 0
Disclosed in part 7 3 0
Total 10 4 0

2.5  Complexity

2.5.1  Relevant pages processed and disclosed

2.5.1 Relevant pages for Access to Information Act Annex B
Disposition of requests Number of pages
processed
Number of pages
disclosed
Number of requests
All disclosed 1135 1135 4
Disclosed in part 1889 1814 10
All exempted 6 0 1
All excluded 0 0 0
Request abandoned 0 0 2

2.5.2  Relevant pages processed and disclosed by size of requests

2.5.2 Relevant pages processed and disclosed by size of requests for Access to Information Act Annex B
Disposition Less than 100
pages processed
101-500
pages processed
501-1000
pages processed
1001-5000
pages processed
More than 5000
pages processed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
Number of Requests Pages
Disclosed
All disclosed 3 97 0 0 0 0 1 1038 0 0
Disclosed in part 5 271 4 722 1 821 0 0 0 0
All exempted 1 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 2 0 0 0 0 0 0 0 0 0
Total 11 368 4 722 1 821 1 1038 0 0

2.5.3  Other complexities

2.5.3 Other complexities for Access to Information Act Annex B
Disposition Consultation
Required
Assessment of
fees
Legal advice
sought
Other Total
All disclosed 2 0 0 0 2
Disclosed in part 5 1 0 0 6
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 0 0 0 0
Total 7 1 0 0 8

2.6  Deemed refusals

2.6.1  Reasons for not meeting the statutory deadline

2.6.1 Reasons for not meeting the statutory deadline for Access to Information Act Annex B
Number of requests closed past
the statutory deadline
Principal Reason
Workload External
consultation
Internal
consultation
Other
1 0 1 0 0

2.6.2  Number of days past deadline

2.6.2 Number of days past deadline for Access to Information Act Annex B
Number of days past
deadline
Number of requests
past deadline where no
extension was taken
Number of requests
past deadline where an
extension was taken
Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 1 1
More than 365 days 0 0 0
Total 0 1 1

2.7  Requests for translation

2.7 Requests for translation for Access to Information Act Annex B
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

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Part 3 – Extensions

3.1  Reasons for extensions and disposition of requests

3.1 Reasons for extensions and disposition of requests for Access to Information Act Annex B
Disposition of requests where
an extension was taken
9(1)(a)
Interference with
operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 1 2 1 4
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 1 2 1 4

3.2  Length of extensions

3.2 Length of extensions for Access to Information Act Annex B
Length of extensions 9(1)(a)
Interference with
operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 1 0 0 0
31 to 60 days 0 1 0 4
61 to 120 days 0 1 1 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 1 2 1 4

Part 4 – Fees

Part 4 – Fees for Access to Information Act Annex B
Fee Type Fee Collected Fee Waved or Refunded
Number of Requests Amount Number of Requests Amount
Application 14 $70 0 $0
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 1 $34 11 $496
Total 15 $104 11 $496

Part 5 – Consultations received from the other institutions and organizations

5.1  Consultations received from other government institutions and organizations

5.1 Consultations received from other government institutions and organizations for Access to Information Act Annex B
Consultations Other
government
institutions
Number of
pages to review
Other
Organizations
Number of
pages to review
Received during reporting period 24 464 1 21
Outstanding from the previous period 0 0 1 98
Total 24 464 2 119
Completed during reporting period 24 464 2 119
Pending at the end of the reporting period 0 0 0 0

5.2  Recommendations and completion time for consultations received from other government institutions

5.2 Recommendations and completion time for consultations received from other government institutions for Access to Information Act Annex B
Recommendation Number of days required to complete consultation requests
1 to 15
days
16 to 30
days
31 to 60
days
61 to
120
days
121 to
180
days
181 to
365
days
More
than 365
days
Total
Disclose entirely 18 0 0 0 0 0 0 18
Disclose in part 4 0 0 0 0 0 0 4
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 2 0 0 0 0 0 0 2
Other 0 0 0 0 0 0 0 0
Total 24 0 0 0 0 0 0 24

5.3  Recommendations and completion time for consultations received from other organizations

5.3 Recommendations and completion time for consultations received from other organizations for Access to Information Act Annex B
Recommendation Number of days required to complete consultation requests
1 to 15
days
16 to 30
days
31 to 60
days
61 to
120
days
121 to
180
days
181 to
365
days
More
than 365
days
Total
Disclose entirely 1 0 0 0 0 0 0 1
Disclose in part 1 0 0 0 0 0 0 1
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 2 0 0 0 0 0 0 2

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Part 6 – Compleation time of consultations on Cabinet confidences

Part 6 – Compleation time of consultations on Cabinet confidences for Access to Information Act Annex B
Number of days Number of responses
received
Number of responses
recived past deadline
1 to 15 days 0 0
16 to 30 days 0 0
31 to 60 days 0 0
61 to 120 days 0 0
121 to 180 days 0 0
181 to 365 days 1 1
More than 365 days 0 0
Total 1 1

Part 7 – Resources related to the Access to Information Act

7.1  Costs

7.1 Costs for Access to Information Act Annex B
Expenditures Amount
Salaries $61,160
Overtime $0
Goods and Services $13,681
* Professional services contracts $6,937  
* Other $6,744
Total $74,841

7.2  Human Resources

7.2 Human Resources for Access to Information Act Annex B
Number of days past
deadline
Deticated full–time
ATI activities
Deticated part–time to
ATI Activities
Total
Full-time employees 0.79 0.00 0.79
Part-time and casual employees 0.00 0.00 0.00
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.00 0.00 0.00
Students 0.00 0.00 0.00
Total 0.79 0.00 0.79

 

Appendix A

Previously released ATI package released informally
Institution Number of informal releases of previously released ATI packages
Western Economic Diversification Canada 1

 

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