Western Economic Diversification Canada
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Statistical Reporting Overview

The following information provides additional context to the statistical details found in WD's 2015-2016 statistical report (Annex B – "Statistical Report on the Access to Information Act").

Requests Received Pursuant to the Access to Information Act

A. Formal Requests

For the period of April 1, 2015 to March 31, 2016, WD received two formal requests for information pursuant to the Access to Information Act.  This is well below average for the department over the last five years.  From 2010-11 thru 2014-2015, WD averaged 17 formal requests per year.

The accompanying chart shows the comparison of new of requests received by the department over the past five years.

Text version: 5-Year Comparison of the Number of Requests Received

5-Year Comparison of the Number of Requests Received

The category of requestors for 2015-2016 is broken down as follows:

  • One (50 percent) each from the general public and academia.

The accompanying chart shows a five-year comparison of sources of access requests to WD.

Text version: Sources of Formal Request

Sources of Formal Request

In total, three access requests were completed during the reporting period, including one request carried forward from 2014-2015.

The disposition and completion times of the completed requests are broken down as follows:

Disposition of
Completed Requests
1–15 days 16-30 days 31-60 days 61-120 days TOTAL
All disclosed   1 1   2
Disclosed in part       1 1
All exempted          
No records exist          
Request transferred          
Request abandoned          
TOTAL 0 1 1 1 3

B. Informal Requests

WD processed seven requests informally during 2015-2016.  Six requests were for copies of previously disclosed access requests as a result of the posting of summaries of closed access requests of the department’s public website and the Open Government portal. This is a 53 percent decrease from 2014-2015.

No application fees or response timelines apply to these informal requests; however, WD responded to all requests in five days or less.

Extensions of Time Limits and Consultations

Section 9 of the Act provides for the extension of the statutory time limits if the request is for a large volume of records or necessitates a search through a large volume of records and meeting the original time limit would unreasonably interfere with the operations of the department or, if consultations are necessary.

In 2015-2016, WD required extensions to complete necessary consultations with other government departments or third parties on two requests.

Exemptions and Exclusions Invoked

Of the three requests completed in 2015–2016, exemptions were applied pursuant to the Act on one request only. If three different exemptions were applied to a request, one exemption under each relevant section would be reported for a total of three; however, if the same exemption was claimed several times in the same request it is captured only once in the statistics.  Exemptions were invoked on this request included sub-sections 19(1), 20(1)(b), (c) and (d), and 21(1)(a).

The Act does not apply to certain materials such as published material pursuant to Section 68 or confidences of the Queen’s Privy Council pursuant to Section 69.  WD did not invoke either section during this reporting period.

Other Government Department Consultations

In 2015-2016, WD received 23 consultations in total from other federal departments.  This is an increase of 383 percent from 2014-2015.  No consultations were received from other organizations or other levels of government. 

  • WD recommended full disclosure of information pertaining to our department on 21 consultation requests. This included six courtesy notices which WD reviews for due diligence purposes.
  • WD recommended partial disclosure of information pertaining to our department on two consultation requests. This included one courtesy notice which WD reviewed for due diligence purposes.
  • In total, WD reviewed 194 pages.
  • WD responded to 22 consultations within 15 days or less, and the remaining consultation within 20 days.

Complaints, Audits and Investigations

WD carried forward one administrative complaint pursuant to the Access to Information Act from 2014–2015.  This complaint was closed in 2015-2016.  The Office of the Information Commissioner deemed the complaint to be unsubstantiated; however, remedial action was taken by WD.

There were no audits undertaken or concluded during the reporting period. Further, there were no appeals or applications submitted to the Federal Court.

Fees Collected

WD collected $10 in Access to Information application fees during this reporting period. During the same period, the department waived reproduction fees totalling $19.20.

Operational Costs Associated with Administering the Act

WD’s cost for administrating the Access to Information Act in the ATIP Unit include a portion of the ATIP Coordinator’s and Deputy ATIP Coordinator’s salaries, and 35 percent of the ATIP Officer’s salary (a total of .47 FTE/year).  Other costs pertaining to goods and services, including professional services contracts and other expenses, including the ATIP case management system licensing and maintenance, supplies, and ATIP unit travel and training, are reported in the annual statistical report (see Annex B).  The total cost reported was $47,689.

Additional costs, which incorporate estimates for other departmental officials to retrieve, review and make recommendations concerning records responding to access requests, information technology support, and translation of staff awareness materials and access-related documents totalled $7,108 in 2015-2016. These costs are not all captured in the statistical report, but provide a more complete picture of the overall cost of $54,797 to the department to administer all aspects of its activities related to the Access to Information Act.