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Western Diversification Program Call for Proposals – Frequently Asked Questions (FAQs)

The intake period for the WDP Call for Proposals (CFP) is now closed.

Note: The FAQs are subject to change each intake period

Program

1. What is the Western Diversification Program (WDP)?
2. What is the WDP Call for Proposals (CFP)?
3. What is the objective of this WDP-CFP process?

Eligibility

4. Why is WD accepting applications for only two priorities?
5. What is clean technology?
6. Who is eligible to apply for funding under the WDP-CFP?
7. I have a great project idea that doesn't meet WD's investment priorities, or I'm not eligible to apply for WDP-CFP funding. Are there other sources of funding or programs I can apply to?
8. What kinds of activities are eligible for funding?
9. If my organization is non-Indigenous, can I apply for funding for an IEG project?
10. What is the Francophone Economic Development Initiative and what kinds of projects are eligible for funding?
11. What type of project costs are eligible for WD funding?
12. What costs are ineligible?
13. What kind of funding is available?
14. What is a contribution? Are grants available through the WDP-CFP?
15. Are in-kind costs/contributions eligible?
16. Are there specific sectors that are being targeted by the WDP-CFP?
17. Are conferences, forums, expos and other similar events eligible for funding?

Application Process

18. How do I apply for WDP funding through the CFP process?
19. What are the application deadlines?
20. What are the application requirements?
21. How will proposed projects be assessed? What are criteria for the application?
22. What are the attributes of a strong application?
23. What are economic results?
24. What type of project monitoring and reporting does WD require, and how often?
25. Does our non-WD funding need to be confirmed? Is there a preference for who the other funders are?
26. What do you require as evidence of confirmed non-WD funding?
27. Can the non-WD sources of funding be changed after the initial application?
28. When can a WDP project start?
29. When must a project be completed? What is the maximum duration that a project can be funded?
30. What is the minimum and maximum amount of funding that can be requested from WD?
31. Who can sign the completed Application Form? What is the difference between the Primary Contact and Legal Contact / Authorized Official?
32. Can I review my application with you before submitting it?
33. How do I save my on-line application form?
34. How do I know if my application has been received?
35. Will WD ask for missing information in my application form?
36. Can we submit more than one application?
37. If my project is not funded, do I need to re-apply or will you automatically consider my application for the next call for proposals?
38. When will I find out if my application has been approved?
39. Is there an appeal process?

Contribution

40. If our application is approved, when will we receive the funding?
41. How much funding is available?
42. Who can I contact for more information?


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Program

1. What is the Western Diversification Program (WDP)?

The Western Diversification Program (WDP) is one of the main programs through which Western Economic Diversification Canada (WD) makes strategic investments in initiatives with not-for-profit organizations that enhance and strengthen the economy of Western Canada.

The WDP complements other federal programs and is not intended to replace or duplicate other sources of funding that may be available.

2. What is the WDP Call for Proposals (CFP)?

The CFP process allows for a comparative analysis of projects against clear criteria (see Question 21 of these FAQs), strengthens the department's responsiveness to economic trends and industry needs, and ensures alignment to Government of Canada plans and priorities.

The CFP process provides clarity for applicants on the WDP objectives and priorities and establishes a clear intake and assessment process. If applicable, WD will inform applicants if their project is better suited under other federal government programs, or level of government.

3. What is the objective of this WDP-CFP process?

Through its inclusive Innovation Agenda, the Government of Canada is dedicated to building on three core priority areas:

  • People – developing Canadian talent and the workforce of tomorrow;
  • Technology – fostering leading-edge technologies; and,
  • Companies – growing world-class companies and accelerating growth.

WD works to advance these priority areas by making strategic investments in supports and services that enable western Canadian small and medium-sized enterprises (SMEs), including Indigenous businesses, to be more innovative, productive, more export-oriented, and to create good quality jobs.

The objective of this call for proposal process is to invite applications that advance WD's 2017 investment priorities, which are:

  • Clean technology (clean tech): Building on the competitive advantages of innovative clusters in Western Canada to grow the clean tech sector by supporting the development, commercialization, and export of clean tech products and processes.
  • Indigenous economic growth (IEG): Increasing the number of Indigenous entrepreneurs and businesses, and ensure Indigenous communities in Western Canada are well positioned to capitalize on significant economic development and growth opportunities.

In parallel to the WDP-CFP, WD is also seeking applications for the Economic Development Initiative (EDI) to enhance the vitality of francophone communities (See Question 10 for more details).

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Eligibility

4. Why is WD accepting applications for only two priorities?

For this CFP, WD is focusing its limited resources on two Government of Canada priorities: to support clean tech and promote economic development for Indigenous Peoples.

5. What is clean technology?

Clean tech is recognized as any product, process, or service that reduces environmental impacts relative to the industry standard, and/or most commonplace technology in a given market. For example:

  • Reducing the use of energy, materials, or water consumption;
  • Diversifying sources of energy supply and distribution (e.g. smart grids);
  • Increasing efficiency and reducing environmental effects of natural resource extraction and use; and/or,
  • Reducing waste and pollution (e.g. greenhouse gas emissions).

For further information on the types of clean tech projects that WD is seeking through this CFP, see Question 8.

The "standard or most commonplace technology" is the most prevalent or dominant technology available for use in a given market (e.g. Western Canada) at the time of application. Our objective is to support projects with potential to surpass existing standards, in reducing environmental impacts.

6. Who is eligible to apply for funding under the WDP-CFP?

The following not-for profit organizations are eligible to apply for WDP funding:

  1. Industry associations, economic development organizations, cultural organizations, and societies;
  2. Post-secondary institutions;
  3. Co-operatives;
  4. Hospitals and regional health care centres;
  5. Indigenous-led not-for-profits and organizations which may include but are not limited to First Nations as represented by their Chief and Council, Tribal Councils, Indigenous Representative Organizations, Métis and Inuit organizations, and Settlements as well as First Nation/Métis Settlement wholly-owned businesses where all profits accrue solely to the First Nation/Settlement to benefit community members;
  6. Municipal Governments and organizations created by them;
  7. Federal Crown Corporations (Treasury Board Secretariat will be consulted prior to any funding decisions for federal Crown corporations); and,
  8. Provincial Government Departments, agencies, and Crown Corporations (although eligible within the WDP Terms and Conditions, WD would require an Order in Council to contract with these organizations. As such, any projects would be considered on an exceptional basis).

For-profit organizations can access funding for innovation projects through WD's Western Innovation (WINN) Initiative.

7. I have a great project idea that doesn't meet WD's investment priorities, or I'm not eligible to apply for WDP-CFP funding. Are there other sources of funding or programs I can apply for?

Yes. The Government of Canada offers a Concierge Service that provides information on sources of federal and provincial funding, facilities, business advisory services, etc. This service also offers one-on-one assistance from advisors to connect you with the resources best suited to your project idea.

You may also search for sources of business grants and financing according to type of funding.

8. What kinds of activities are eligible for funding?

Contributions will be made to projects aligned with WD's 2017 investment priorities, which support the development and diversification of the western Canadian economy and activities where economic and/or employment benefits accrue primarily within Western Canada. Preference will be given to projects that demonstrate industry participation/support, support priority clean tech initiatives as identified by industry sectors, or IEG applications submitted by Indigenous organizations or those with Indigenous partners.

Details on eligible activities for WD's 2017 investment priorities are below:

Clean Technology Priority
Clean technology (clean tech) is any product, process, or service that reduces environmental impacts relative to the standard and/or most commonplace technology in a given market.
Objectives – Projects must address one or more of the following:
  • Support the development and/or commercialization of new clean tech products and processes that will surpass the current marketplace standard and/or most commonplace technology.
  • Strengthen the clean tech sector to help clean tech firms expand, modernize, grow, export, and/or become more productive.
  • Build capacity at the firm, sector, and community level to foster growth in the clean tech sector by increasing access to capital, talent, and markets.
Desired Outcomes Examples of how Economic Results will be Measured
  • Increased development and/or commercialization of clean tech products and processes that will surpass the current marketplace standard and/or most commonplace technology.
  • # of products, processes, or services proven through successful deployment in an operational setting
  • # of instances of intellectual property exercised
  • $ value of sales tied to the knowledge-based product, process, service, or technology commercialized
  • Increased access to capital and clean tech market share for western Canadian business.
  • # of SMEs that increase gross margins
  • SME employment growth (FTEs)
  • # of SMEs and other organizations pursuing a new trade, investment, or international R&D opportunity
  • # of western clients with new international sales
  • $ value of new international business leads generated through missions, events, or marketing initiatives
  • $ value of international business activity
  • # of western SMEs or other organizations participating in an international business mission event or marketing initiative
  • $ value of incremental private sector investment attracted
  • Increased employment, development, and retention of Highly Qualified Personnel (HQP) in clean tech industries.
  • # of HQP jobs created
  • # of HQP trained
Examples of project activities that WD could support:
  • Studies and analyses that identify ways to grow clean tech opportunities for western Canadian organizations in the marketplace (e.g., market intelligence, supply chain development, innovative cluster growth, or export opportunities).
  • Support innovation service providers to expand their suite of services (e.g., applied R&D, incubator space, expertise) provided to western Canadian businesses developing and commercializing clean tech.
  • Technology development activities including prototype design and field testing and/or operational demonstration in collaboration with industry partners to develop and commercialize clean tech products or processes.
  • Testing or adapting clean tech from abroad that would surpass the current standard in Western Canada for suitability to Canadian conditions (e.g., environmental, marketplace, regulatory).
  • Acquisition of necessary equipment that enables development and commercialization of new technologies that address market demand for clean tech products and processes.
  • Trade shows, missions, investment forums and other events that promote branding, access to capital, market intelligence and/or market or export development opportunities for western Canadian clean tech firms.
Examples of project activities that WD will not fund:
  • The adoption of existing clean tech already proven for use in Western Canada (e.g., installation of solar panels, geothermal power, or biogas digesters already in the marketplace).
  • Conferences held to increase awareness of environmental issues.

 

Indigenous Economic Growth (IEG) Priority
Objectives – Projects must address one or more of the following:
  • Strengthen Indigenous business development and entrepreneurship.
  • Increase Indigenous participation in economic opportunities such as significant natural resource developments, tourism attraction, government procurement, or opportunities in the technology sector.
Desired Outcomes Examples of how Economic Results will be Measured
  • Greater Indigenous participation in the western Canadian economy.
  • Increase and expand Indigenous businesses.
  • Increased capacity and competitiveness of Indigenous businesses.
  • Increased employment for Indigenous people.
  • Increased skills development to address labour gaps.
  • # of businesses created, maintained, or expanded through business or capital services
  • # of SMEs that increase gross margins
  • SME employment growth (# of FTEs)
  • # of business training services (# of unique participants)
  • # of SMEs investing in adoption of sound management, business practices, or technology
  • # of participants trained in skills shortage area
  • # of skilled workers hired
  • # of new Indigenous economic development partnerships and/or business opportunities created
  • # of Indigenous communities or businesses participating in an economic development or business development conference or event
  • # of western firms and other organizations participating in a domestic tourism business mission, event, or marketing initiative
  • # of western SMEs and other organizations participating in an international tourism business mission, event, or marketing initiative
  • # of tourists visiting Western Canada (domestic and/or international)
Examples of project activities that WD could support:
  • Preference will be given to applications from Indigenous organizations or those with Indigenous partners.
  • Activities that encourage the formation of business partnerships between Indigenous communities and industry that will generate economic growth for Indigenous communities.
  • Support for initiatives that will encourage the creation and/or expansion of Indigenous businesses including incubators, training centres, co-operatives, or physical equipment.
  • Initiatives delivered by a regional, provincial, or national organization that increase capacity among Indigenous entrepreneurs (e.g., business development, marketing, and/or financial management).
  • Activities that will increase participation in supply chain opportunities (e.g., major resource projects, procurement) and/or development of, and access to, new markets.
  • Activities that support the Indigenous tourism sector and increase tourism visits, including building awareness of the sector.
  • Skills development training in high demand by industry, with a high likelihood of immediate employment, and the majority of participants are indigenous. Demand and likelihood of immediate employment is to be demonstrated. Examples include industry’s financial support to the project, industry’s commitment to hire the trainees, or labour market data/skills gap studies that strongly demonstrate need. Preference will be given to training that incorporates Indigenous teaching methodologies and/or learning styles that enhances learning outcomes and business opportunities. These initiatives must complement, not compete, with existing services available in the marketplace.
Examples of project activities that WD will not fund:
  • Feasibility studies or economic development studies.
  • Basic or general skills training that are eligible for other federal government funding programs.
  • Skills training that do not have an industry commitment to hire the trainees or respond to labour market skills gap.
  • Skills development training projects where the minority of participants are Indigenous.
  • Tourism projects that do not benefit a number of communities in a region.
  • Basic municipal/community infrastructure projects (e.g., water, wastewater, roads, broadband connectivity).
  • Conferences and events without a strong, demonstrated link to the objectives and desired outcomes listed above.
  • Business advisory services that duplicate services provided by existing organizations.

9. If my organization is non-Indigenous, can I apply for funding for an IEG project?

Yes. While preference will be given to applications from Indigenous organizations, preference will also be given to organizations with Indigenous partners who are actively participating in the development, delivery and/or implementation of the project where the outcomes will predominantly benefit Indigenous peoples. Supporting documentation of the partnership (e.g., letter of intent, memorandum of understanding), if not included in the application, will be requested.

10. What is the Francophone Economic Development Initiative and what kinds of projects are eligible for funding?

Through the WDP-CFP, WD is also encouraging applications eligible for funding under the Economic Development Initiative (EDI) for francophone communities. EDI is a separate funding program from the WDP-CFP and is part of the Government of Canada's official languages strategy: "Roadmap for Canada's Official Languages (2013-2018): Education, Immigration, Communities." EDI facilitates sustainable growth in Official Language Minority Communities (OLMCs) by promoting the development of new expertise through innovation, diversification, partnerships, and increased support of small- and medium-sized businesses.

Projects may target rural diversification, trade and investment, innovation capacity building (leading to technology commercialization), support of immigrant and youth entrepreneurship, support services for small businesses, tourism, improving access to skilled labour, and building community capacity. EDI projects will be assessed against the same criteria, in comparison to the merits of all EDI applications received.

Economic Development Initiative for Francophones
Objectives – Projects must address one or more of the following:
  • Facilitate sustainable growth in OLMCs by promoting the development of new expertise through innovation, diversification, partnerships, and increased support of small- and medium-sized businesses.
  • Address the economic development needs of OLMCs and contribute to results in community economic growth, or business productivity and growth.
Desired Outcomes Examples of how Economic Results will be Measured
  • Increased business productivity and growth
  • # of HQP trained
  •  # of businesses created, maintained, or expanded through business or capital services
  • # of businesses adopting sound management practices or technology
  • # of skilled workers hired as a result of training/skills certification
  • # of businesses pursuing a trade or tourism opportunity
  • Increased community economic growth
  • # of local and regionally-based community strategic plan(s) developed and/or updated
  • # of communities benefitting from Community Economic Growth projects
  • $ value of community-based projects
Examples of project activities that WD could support:
  • Incorporating French language options for training programs in needed sectors and mobile training labs available in French to improve access to skilled trades locally in rural or remote areas.
  • Developing economic development plans for francophone communities and/or delivering components of those plans directed at community capacity building as well as francophone business growth and development.
  • Supporting francophone businesses in adopting sound management practices and technology to enhance productivity.
  • Supporting international trade events for francophone businesses to increase their capacity to pursue international business opportunities or to attract international visitors.
  • Creating a pool of highly qualified personnel to support the commercialization of knowledge-based products in the francophone community.
  • For examples of EDI projects WD has supported in the past, please see WD’s EDI webpage.
Examples of project activities that WD will not fund:
  • Research projects.
  • Projects for which only a small component benefits francophone communities (for these, please see the Official Languages section).
  • Projects primarily focussed on social or cultural development.
  • Projects primarily focussed on community infrastructure improvements.

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11. What type of project costs are eligible for WD funding?

All proposed costs should be incremental and essential to the implementation of the project. Costs that may be eligible for reimbursement include, but may not be limited to:

  • Equipment purchase and lease;
  • Information management and information technology acquisitions;
  • Legal, administrative, accounting, licensing, permits;
  • Rents, leases, leasehold improvements;
  • Acquisitions of proprietary processes;
  • Supplies, transportation;
  • Capital improvements related to projects;
  • Personnel: salary and benefits (that are incremental to an organization's daily operations); and,
  • Other costs that are reasonable, incremental and directly attributable to activities necessary to achieve desired results, as specified by the agreement.

WD reserves the right to make the final determination on the value of contributions, the inclusion of any in-kind contributions, and to exclude expenditures deemed to be ineligible or outside the scope of the project.

12. What costs are ineligible?

Costs that are deemed unreasonable, not incremental, and/or not directly related to project activities will be ineligible for reimbursement. These include, but may not be limited to:

  • Allowance for interest on invested capital, bonds, debentures, and other debt;
  • Losses on investments, bad debts and associated expenses, other projects and contracts;
  • Refinancing of existing debts;
  • Amortization or depreciation of assets;
  • Federal and provincial income taxes, GST (recoverable portion), taxes or surtaxes on excess profit;
  • Provisions for contingencies or commissions paid to consultants to secure funding;
  • Lobbying activities;
  • Donations, dues and membership fees;
  • Entertainment expenses; and,
  • Land and buildings.

Generally, the following costs/activities will not be supported:

  • Marketing plans, and business plans;
  • Hospitality and other related costs;
  • Sole sourced consultant fees; and,
  • Fees related to advocacy work.

Costs incurred prior to the Proposed Project Funding Start Date will not be eligible. The Proposed Project Funding Start Date should be no earlier than June 1, 2017. Project costs incurred by the applicant in the absence of a signed funding agreement with WD are incurred at the sole risk of the applicant.

13. What kind of funding is available?

WD provides non-repayable contributions through the WDP Program.

14. What is a contribution? Are grants available through the WDP-CFP?

A contribution is a monetary payment to a successful Recipient that does not result in the acquisition by the Government of Canada of any goods, services or assets. The payment(s) will be for assisted costs as identified in the Contribution Agreement with WD. The successful Recipient must first pay the cost of the service or good, then submit a claim which provides proof that the cost has been incurred and paid for by the Recipient. WD then reimburses such costs on the percentage basis specified in the Contribution Agreement.

Contributions are subject to performance conditions specified in a Contribution Agreement and therefore a Recipient is required to report to WD on results achieved. A contribution is to be accounted for and is subject to audit and where profit is generated by the project, it may be subject to repayment conditions also specified in the contribution agreement.

Grant funding is not available through the WDP Program.

15. Are in-kind costs/contributions eligible?

Under WDP, only project costs incurred and directly paid by the applicant can be reimbursed by WD. However, an in-kind contribution is a project cost that does not involve an expense incurred and paid for by the project applicant. Typically, these expenses are borne by third parties for items or services that are in turn provided to the applicant at no cost, or at a reduced cost (e.g., a deep discount not typically offered to others). Such costs are used to demonstrate a more accurate picture of the project scope, including project funding, leveraging and demonstration of participant and/or private sector contributions to a project.

The cost must be for an item considered by WD to be essential to a project's success, eligible under the WDP, and would otherwise be purchased and paid for by the applicant. For example:

  • An industry partner will provide trucks to a college for use in a project to train truck drivers. In this case, the college did not incur or pay any incremental costs but the project could not reasonably go forward without trucks, so this would be an in-kind contribution to project costs.

In-kind costs may only be included in the project when there is a clear plan and commitment from the applicant on how the costs can be verified.

  • In the example above, the value of the trucks to the project can be quantified via sales records, etc.

16. Are there specific sectors that are being targeted by the WDP-CFP?

Applicants with projects in any industry sector that align with the department's mandate, and WD's 2017 investment priorities (clean technology or Indigenous economic growth) and will create economic results for Western Canada are invited to apply.

17. Are conferences, forums, expos and other similar events eligible for funding?

WD will consider supporting conferences, forums, expos and other similar events through this CFP, when it is clearly demonstrated the event aligns with WD's 2017 investment priorities (clean technology or Indigenous economic growth). Additionally, a proposed event should also:

  • Have demonstrated support from the private or non-government sector. This could be in the form of written support, or agreement to cost-share the event;
  • Not duplicate existing conferences, forums or other events; and,
  • Not benefit one province at the expense of another.

Additional consideration may also be given to events that:

  • Benefit more than one province.
  • Provide a forum for Western Canadian industry to develop business opportunities, or
  • Support small organizations and the businesses they represent to build capacity for economic growth

Eligible event costs can include, but are not limited to, the following:

  • Venue rental, including break-out rooms for B2B and B2G meetings
  • Booth rental and related exhibition costs;
  • Audio visual and translation-related equipment rental;
  • Services required for the event (e.g. marketing, AV, translation, event management);
  • Speaker fees; and,
  • Preparation of Western industry profiles, promotional or other related materials.

Projects that demonstrate broad stakeholder support and, as a result seek WD funding for a smaller component of the project (e.g., under 25 per cent), may be viewed as a higher priority.

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Application Process

18. How do I apply for WDP funding through the CFP process?

All applicants are strongly encouraged to use Western Economic Diversification's online application tool, which will be available on January 25th, to apply for funding. An online application can be saved, allowing you to complete it in more than one session. Please see Question 33 for more information on using the on-line form.

19. What are the application deadlines?

Applicants will have 30 days to submit their application between January 25th and February 23rd, 2017, by the local time noted at the top of these FAQs. No applications will be accepted outside the application period. Saved applications that have not been submitted prior to the deadline of the application period will not be assessed by WD. Signing and submitting the application form does not constitute a commitment from WD for financial assistance.

20. What are the application requirements?

The WDP requires the items below for assessment and may require additional documentation and information for more detailed assessment.  Applicants must submit:

  • A completed Western Diversification Program (WDP) Application Form;
  • Current financial statements;
  • A detailed project budget, by Government of Canada fiscal year (April 1 – March 31).
  • Evidence of other funding sources (where available please provide, see Question 25).

21. How will proposed projects be assessed? What are criteria for the application?

Each application will be assessed to determine the following:

  • Meets the mandatory eligibility criteria (see Question 6 of the FAQs);
  • Aligns with WD's 2017 investment priorities (see Question 8 of the FAQs);
  • Responds to market/industry demand;
  • Demonstrates clear, measurable economic results for Western Canada (see Question 23 of the FAQs);
  • Organization's overall governance and management capacity to provide oversight and carry out the project;
  • Analysis of the project's objectives and key activities, rationale, and project plan (proposed timelines);
  • Leverages funding from non-WD sources and what portion of this other funding is confirmed; and,
  • Organization's long-term financial viability.

It is critical that applicants submit a complete application form that clearly shows how their project meets these elements listed above.

22. What are the attributes of a strong application?

Strong projects will demonstrate:

  • A clear alignment to one or more of WD's priorities, clean tech and Indigenous economic growth (see Question 8 of the FAQs);
  • Strong market/industry demand (e.g., the project addresses a significant gap in the market, there is a demonstrated industry demand for the project);
  • Clear, measurable economic results for Western Canada (see Question 23 of the FAQs);
  • Effective governance measures and management team in place to carry out the project;
  • A strong rationale for the project;
  • Financial statements that demonstrate that the organization is financially self-sustaining;
  • Leveraged funding from provincial governments, the private sector, and other non-government sources (typically 50 percent or more); and,
  • Non-WD funding is confirmed. Funding will only be considered confirmed with proof of confirmed funding (see Question 26 of the FAQs).

23. What are economic results?

WDP projects support the development and diversification of the western Canadian economy, and create economic results and/or employment benefits that accrue primarily within Western Canada. Economic results of your proposed WDP project should reflect how it aligns with one or more of WD's 2017 investment priorities. They should also be clear, measurable, directly attributable to the project, and can be reported against during, and at the end of the project. Please see Section 4.5 of the Applicant Guide (Link 1) for further information.

24. What type of project monitoring and reporting does WD require, and how often?

All contribution agreements jointly signed between WD and a successful applicant include a requirement for periodic reports, in order to demonstrate progress in implementing the project and achieving the economic results. These progress reports are required at least twice a year, to support claims for reimbursement of project costs. Recipients are also required to provide financial statements to WD throughout project implementation.

25. Does our non-WD funding need to be confirmed? Is there a preference for who the other funders are?

  • Although confirmed funding is not mandatory, preference may be given to projects that have all other (non-WD) funding confirmed and evidence is provided.
  • If funding is not confirmed, indicate when it was applied for, when you expect a decision, and if that decision is dependent upon funding from WD.
  • The other (non-WD) funding can be from other federal departments, provincial or municipal governments, other non-profit organizations or industry.
  • Preference may be given to projects that clearly indicate industry support either through a financial commitment to the project, in-kind support, or a letter of support.
  • Financial contributions from industries/associations outside of Canada are allowed as long as the benefits are in Western Canada.

26. What do you require as evidence of confirmed non-WD funding?

Funding will only be considered confirmed when evidence has been provided, in the form of:

  • Letters of confirmation;
  • Signed agreements; and,
  • Financial and/or bank statements.

27. Can the non-WD sources of funding be changed after the initial application?

Any changes to funding sources would be considered on a case by case basis. Generally speaking, as long as funding for the proposed project continues to be sufficiently leveraged the change will be acceptable.

28. When can a WDP project start?

The Proposed Project Funding Start Date should be no earlier than June 1, 2017. Costs incurred prior to this date will not be eligible for reimbursement.

Please note, signing and submitting the application form does not constitute a commitment from WD for financial assistance. All costs incurred by an applicant prior to a funding decision are at their own risk.

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29. When must a project be completed? What is the maximum duration that a project can be funded?

In the past WD has funded projects with a duration as short as a few months to as long as five years, but typical project duration is three years or less.

30. What is the minimum and maximum amount of funding that can be requested from WD?

There is no set minimum or maximum contribution from WD.

31. Who can sign the completed Application Form? What is the difference between the Primary Contact, the Secondary Contact, and the Legal Contact/Authorized Official?

The application form must be signed by the legal contact/authorized official of your organization with signing power/authority to enter into a legal agreement. This may be different than the primary and secondary contacts.

The primary contact is the main person(s) in your organization who is leading the project and who will be responsible for responding to any additional questions WD may have about the application. The secondary contact should be someone we can reach in the absence of the primary contact.

32. Can I review my application with you before submitting it?

In the spirit of fairness to all applicants, WD staff is not able to assist applicants to draft their application, or to review it prior to when it is submitted. You are encouraged to refer to the Applicant Guide (Link 2) for valuable insight on how to complete the application form.

Note: If you are applying to WD for the first time and are uncertain if your idea aligns with WD's 2017 investment priorities, you may wish to contact your regional WD office early, to discuss the potential of the project.

33. How do I save my on-line application form?

Saving your application form

  • Save your application as soon as you can - To do so, the following nine fields on the application form must be completed so that Western Economic Diversification can find the saved application if you require technical support.
    • Question 1. Full legal name of your organization;
    • Question 19. Salutation;
    • Question 20. First name;
    • Question 21. Last name;
    • Question 22. Job title;
    • Question 23. Email address;
    • Question 24. Telephone;
    • Question 33. Project Title; and,
    • Question 38. Province.
       
  • Save frequently – This will help prevent you from losing data that you have inputted in the event there is an Internet interruption or your session is timed out.

Accessing your saved application form

Once you have successfully saved your application, an email will be sent to the email address of the Primary Contact (Question 23 in the Application Form). If the Primary Contact is not the person completing the application, he/she must forward this email to the individual who is. You can only access your saved application with the information (weblink) included in this email, therefore it is critical that you save this email.

Upon receiving your 'saved' project application email from WD please do the following:

  • Click on the Application Retrieval Link included in the 'saved' email.
  • You will require a GCKey to open your saved application
    • A GCKey is a unique username and password that allows access to, and protects your communication with, online Government of Canada programs and services.
    • More information on GCKey is available here.
  • If you do not already have a GCKey, you can register for one when opening your saved application for the first time.
    • Step 1. Select the "Continue to GCKey" button (this will be the second option on your screen).
    • Step 2. Select the "Sign Up" button on the right-hand side of the GCKey login page.
    • Step 3. Follow the instructions on your screens to create a username and password.
  • Once you have registered for a GCKey, select the "Continue to GCKey" button and input your username/password.
    • WD recommends that you create a new (separate) GCKey for each individual application you submit to Western Economic Diversification. Creating a unique GCKey for each application allows you to share the GCKey with others in your organization who may need to view the application. As such, we do not recommend using the Sign-in Partner method using financial institution partners; however, this option is available for those who prefer it.

It is important to note the following:

  • You must save the link contained in the email you receive from WD after saving your application for the first time to retrieve a saved draft of your application. You will not receive another email when saving your work in the future.
  • Once you have accessed the saved application form with your GCKey, only that GCKey will be able to access the form. Therefore it is important that you do not lose your GCKey username and password.
  • In the event another individual must gain access to the saved application, sharing the GCKey is at your organization's risk and discretion.
  • It is important to remember your GC Key username as it cannot be retrieved if lost. In the event your GCKey username is lost, a new application will have to be started.
  • If you experience technical difficulties related to accessing your saved application form, please contact a Western Economic Diversification Regional Office.
  • You must click the "Validate/Submit" button at the top of the application form to formally submit your application to WD. A "saved" application that is not formally submitted will be considered incomplete and will not be considered for funding.
  • Once you submit your application, you can no longer re-open the form. Be sure to either print a copy or convert it to PDF and save before you submit.

Additional Tips:

  • Always save your application form once the minimum number of fields for saving is complete.
  • Always save regularly as the online form does not automatically save.
  • Logout when you are finished with the form for the day.
  • If you are using two separate GCKeys for any reason, you may need to clear your computer browsing history when logging out from one saved form and logging into another.
  • More detailed instructions on registering for, and using a GCKey are available here.

If you are unable to submit your application using the online application tool, contact a Western Economic Diversification Regional Office for assistance. It is recommended that applicants retain their GCKey information as it may be used for reporting purposes if an application is approved.

Submitting your application form

Once you have completed your application, please ensure you have attached all required additional documentation (see Question 20 for a complete list) and print a copy of the application form for your records.

You must ensure to select the "Validate/Submit" button at the bottom of the application once your application is complete and ready to be submitted. A "saved" application is not a "submitted" application and incomplete applications will not be deemed eligible for funding consideration.

Once you submit your application, a confirmation email will be sent to the Primary Contact and you can no longer re-open or access the form. Be advised that due to the high volume of applications typically submitted on the last day of a CFP,  the confirmation email may not be received immediately. Please contact Western Economic Diversification if you have not received a confirmation email by the following day.

Please note, signing and submitting the application form does not constitute a commitment from WD for financial assistance.

34. How do I know if my application has been received?

All applicants will receive an email confirming that their application has been received. Please check your email spam folder if you do not receive the notification after completing the submission, as it might have been classified as spam by your email server.

If you do not receive an email notification within 24 hours of submitting your application please contact WD immediately.

35. Will WD ask for missing information in my application form?

If you submit an application with missing information in the mandatory fields you will receive an error message indicating which questions are incomplete. These questions must be completed in order to successfully submit an application.

WD officers may follow-up with clarification questions and additional information if it is required as part of the assessment process.

36. Can we submit more than one application?

Given that the requests for funding are expected to exceed the amount of funding available, WD strongly encourages all applicants to only submit one application per intake. If an applicant chooses to submit more than one, they are asked to clearly indicate their priority ranking for each project, in their application forms (under Question 40b. Project Description).

37. If my project is not funded, do I need to re-apply or will you automatically consider my application in the next call for proposals?

Applicants that are not successful will not be automatically reconsidered, but may submit another application in a future call for proposals.

38. When will I find out if my project has been approved?

WD will make every effort to notify applicants if their project proposal is successful, in a timely manner. For this call, it is anticipated that funding decisions will be made in summer 2017, but this may vary due to the volume of applications.

39. Is there an appeal process?

There is no appeal process under the WDP-CFP. Applicants that are not successfully funded under one call for proposal can submit another application in a future call. Applicants are strongly encouraged to refer to the Applicant Guide (Link 3) and see Questions 21 and 22 above, for details on the assessment criteria and attributes that strong projects should demonstrate.

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Contribution

40. If our application is approved, when will we receive the funding?

If you are successful in obtaining WDP funding for your project, you will need to sign a contribution agreement. You will only be reimbursed by WD for costs after you have paid for them and submitted a claim to WD, thus you will need to plan your project cash flow accordingly. WD will provide detailed instructions on this process to those who are approved for funding. It is anticipated claims for reimbursement will be submitted in a timely fashion, e.g., on a quarterly basis.

41. How much funding is available?

The amount of funding available varies with each CFP, and based on previous WDP-CFPs, requests for funding greatly exceed the amount of funding available. Applicants are encouraged to only submit projects that align with WD's 2017 Investment Priorities, assessment criteria, and the attributes of a strong application (see Questions 21 and 22).

42. Who can I contact for more information?

If you have further questions concerning WDP-CFP, contact us directly at any of our offices, by email, telephone, fax, or mail.