Western Economic Diversification Canada
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Western Economic Diversification Canada’s Quarterly Financial Report for the quarter ended December 31, 2013

Statement outlining results, risks and significant changes in operations, personnel and program


Introduction

This quarterly financial report should be read in conjunction with the Main Estimates, Supplementary Estimates (B), Canada’s Economic Action Plan 2012 (Budget 2012) and the Quarterly Financial Report for the quarters ended June 30 and September 30, 2013. It has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. This quarterly report has not been subject to an external audit or review.

Authority, Mandate and Program Activities

Western Economic Diversification Canada (WD) is mandated to “promote the development and diversification of the economy of Western Canada and to advance the interests of the West in national economic policy, program and project development and implementation.”

The Report on Plans and Priorities and Main Estimates provide further information on WD’s authority, mandate and program activities.

Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the department’s spending authorities granted by Parliament and those used by the department, consistent with the Main Estimates and Supplementary Estimates (B) for fiscal year 2013–14. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

The department uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

As part of the Parliamentary business of supply, the Main Estimates must be tabled in Parliament on or before March 1 preceding the new fiscal year. Budget 2012 was tabled in Parliament on March 29, after the tabling of the Main Estimates on February 28, 2012. As a result, the measures announced in the Budget 2012 could not be reflected in the 2012–13 Main Estimates.

In fiscal year 2012–13, frozen allotments were established by Treasury Board authority in departmental votes to prohibit the spending of funds already identified as savings measures in Budget 2012. In 2013–14, the changes to departmental authorities were reflected in the 2013–14 Main Estimates tabled in Parliament.

Highlights of fiscal quarter and fiscal year to date (YTD) results

Total Authorities Available for Use and Planned Expenditures for the Year Ending March 31, 2014

Planned departmental spending is concentrated in transfer payments and personnel. Combined, they account for 93 percent of total planned expenditures (refer to the fiscal year 2013–14 pie chart below). This planned spending pattern remains consistent when compared to fiscal year 2012–13 and it is expected to continue for the remainder of fiscal year 2013–14.

The department experienced an overall decrease in total funding available for use and planned expenditures to $194.7 million for fiscal year 2013–14, compared to $197.5 million for fiscal year 2012–13, as illustrated in the "Statement of Authorities" and "Departmental Budgetary Expenditures by Standard Object" tables. The net decrease of $2.8 million (1 percent) is due to:

  • an increase in funding to the Community Infrastructure Improvement Fund ($4.3 million);
  • a net increase in funding to the Rick Hansen Foundation for further distribution to the Rick Hansen Institute ($2 million);
  • an increase due to a timing difference in the receipt of funding to support the University of Calgary’s School of Public Policy ($1.5 million), as funding was received in the third quarter of 2013–14 compared to the fourth quarter of 2012–13;
  • a decrease realized through the 2010 Strategic Review exercise ($3.2 million);
  • a decrease realized through the savings measures announced in Budget 2012 ($2.7 million);
  • a decrease in cash flow requirements for the Alberta-Saskatchewan Centenaries project transferred to Infrastructure Canada ($2.1 million);
  • a decrease for the reinvestment of receipts from repayable contributions ($2.0 million);
  • a net decrease for operational requirements such as collective bargaining, severance pay and employee benefits ($631 thousand).

Text Version (Link 1): Pie Chart: Planned Expenditures for Fiscal Year 2013—2014

(in thousands of dollars)

This pie chart breaks down planned expenditures for the fiscal year 2013–14.This pie chart breaks down planned expenditures for the fiscal year 2012–13.

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Total Authorities Used and Expended for the Quarter Ended December 31, 2013 and YTD Used at Quarter-End

Total authorities used for the third quarter and year to date is concentrated in transfer payments and personnel. Combined they account for 95 percent of third quarter and year to date actual expenditures (refer to the fiscal year 2013–14 pie charts below). This spending pattern remains consistent when compared to the same period of fiscal year 2012–13 and it is expected to continue for the remainder of fiscal year 2013–14.

Third quarter and year to date spending reflect an overall increase of $3.8 million (13 percent) and $3.2 million (4 percent) respectively, in total authorities used and actual expenditures for fiscal year 2013–14 when compared to fiscal year 2012–13, as illustrated in the “Statement of Authorities” and “Departmental Budgetary Expenditures by Standard Object” tables. The significant increase is due to:

  • a net change in transfer payment expenditures, notably timing differences in the processing of claims for contributions under various programs or initiatives (increase of $3.6 million quarterly and $3.9 million year to date);
  • a net change in personnel costs, notably the overall reduction in departmental staff with the continued implementation of Strategic Review and Budget 2012 savings measures (increase of $333 thousand quarterly; decrease of $84 thousand year to date);
  • a net decrease in other operating costs, notably managed expenditure reductions with the continued implementation of Strategic Review and Budget 2012 savings measures ($98 thousand quarterly; $600 thousand year to date).

Text Version (Link 2): Pie Chart: Actual Expenditures for Fiscal Year 2013—2014

(in thousands of dollars)

This pie chart breaks down actual expenditures for the quarter ended December 31, 2013.This pie chart breaks down actual expenditures for the quarter ended December 31, 2012.

This pie chart breaks down actual expenditures YTD for the quarter ended December 31, 2013.This pie chart breaks down actual expenditures YTD for the quarter ended December 31, 2012.

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Risks and Uncertainties

The department was required to review its programs and spending in fiscal year 2010–11 as a result of the 2010 strategic review exercise. This review has presented opportunities to streamline operations, re–align programs and eliminate others that are no longer necessary. The department will realize cumulative three-year savings of $8.9 million as outlined in Budget 2011. This includes savings of $3.2 million in 2013–14.

The department is managing the implementation of cost containment measures and strategic review savings within a well-defined framework of accountabilities, policies and procedures. It has the necessary system of budgets, reporting and other internal controls to manage within available resources and Parliamentary authorities. Proportionally reduced budget allocations to business and internal services units, supported by the regular review of staffing, and actual and forecast expenditure reports ensure resource utilization remains in line with financial and human resources planning, such that adjustments can be made on time.

The department maintains its financial management processes and it will continue to strengthen them, such that budget management remains effective. This includes assessing the impact of project timing fluctuations and the process for forecasting multi-year funding requirements. The decision-making process facilitates the re–allocation of financial resources to higher-priority initiatives.

Significant changes in relation to operations, personnel and programs

The only significant changes in relation to operations, personnel and programs for this reporting period relate to Budget 2012, as explained in the “Budget 2012 Implementation” section.

Budget 2012 Implementation

This section provides an overview of the savings measures announced in Budget 2012 that are being implemented in order to refocus government and programs; make it easier for Canadians and businesses to deal with their government; and, modernize and reduce the back office.

The department will achieve savings of $16.3 million by fiscal year 2014–15 through efficiency measures and scaling back where the need is reduced; transforming how it works internally; and by consolidating and streamlining. The department has undertaken a review of internal services that will consolidate functions, notably procurement and accounting operations, to eliminate duplication and reduce operating costs. Other savings measures include: the transfer of the internal audit function to the Office of the Comptroller General; the adoption of a life cycle approach to the management of transfer payment projects; and various other managed expenditure reductions such as travel, professional services and transfer payments. With these changes, WD will focus on supporting management excellence and accountability across government.

In the first year of implementation, WD achieved savings of $6.6 million. In the second year, it will realize savings in planned expenditures of $9.3 million in 2013–14 related to Budget 2012 including transfer payment savings of $7 million, personnel savings of $600 thousand and other operating savings of $1.7 million. Initiatives announced in Budget 2012 will result in ongoing savings of $16.3 million by 2014–15.

The department has realized net savings in actual expenditures of $2.8 million for the third quarter and $5.4 million year to date of 2013–14 due to a combination of Budget 2012 initiatives and the Strategic Review exercise. The balance of Budget 2012 savings will continue to be reflected through to fiscal year-end.

The department will continue to manage financial risks and uncertainties related to the anticipated costs of implementing personnel reduction measures in order to achieve the savings outlined in Budget 2012, the costs of which will vary depending on the timing of employee departures. WD continues to mitigate the implementation of Budget 2012 initiatives through financial management and monitoring processes that facilitate the re-allocation of resources, and financial and human resources planning.

There are no significant changes in relation to operations, personnel and programs for this reporting period.

Approval by Senior Officials

Approved by:

 

Daphne Meredith
Deputy Minister
Jim Saunderson
Chief Financial Officer
 

Edmonton, Canada
Date: February 14, 2014


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Statement of Authorities (unaudited)

(in thousands of dollars) Fiscal year 2013–14
Total available for use for the
year ending March 31, 2014*
Used during the quarter ended December 31, 2013 Year to date used at quarter-end
Vote 1 – Operating expenditures 42,626 9,687 28,206
Vote 5 – Grants and contributions 147,134 22,315 51,298
Budgetary statutory authorities
Contributions to employee benefit plans 4,889 1,223 3,667
Minister's salary and motor car allowance 2 1 2
Spending of proceeds from the disposal of surplus Crown assets 1
Total budgetary authorities 194,652 33,226 83,173

 

(in thousands of dollars) Fiscal year 2012–13
Total available for use for the year ending March 31, 2013* ** Used during the quarter December 31, 2012 Year to date used at quarter-end
Vote 1 – Operating expenditures 45,766 9,399 28,727
Vote 5 – Grants and contributions 142,148 18,698 45,389
Budgetary statutory authorities
Contributions to employee benefit plans 5,086 1,271 3,814
Transfer payments in connection with the Budget Implementation Act, 2010 – Rick Hansen Foundation 4,500 2,017
Minister's salary and motor car allowance 2 1 2
Spending of proceeds from the disposal of surplus Crown assets 15 4 15
Total budgetary authorities 197,517 29,373 79,964

More information is available in the following table.

* Includes only authorities available for use and granted by Parliament at quarter end.

** Total available for use reflects measures announced in Budget 2012.

 

Departmental Budgetary Expenditures by Standard Object (unaudited)

(in thousands of dollars) Fiscal year 2013–14
Planned expenditures for the year ending March 31, 2014 Expended during the quarter ended December 31, 2013 Year to date used at quarter-end
Expenditures
Personnel 33,190 9,202 27,473
Transportation and communications 3,254 416 808
Information 406 65 210
Professional and special services 7,839 985 2,331
Rentals 1,614 232 669
Repair and maintenance 108 3 9
Utilities, materials and supplies 534 31 92
Acquisition of machinery and equipment 573 67 152
Transfer payments 147,134 22,315 51,298
Other subsidies and payments (90) 131
Total budgetary expenditures 194,652 33,226 83,173

 

(in thousands of dollars) Fiscal year 2012–13
Planned expenditures for the year ending March 31, 2013* Expended during the quarter ended December 31, 2012 Year to date used at quarter-end
Expenditures
Personnel 34,781 8,869 27,557
Transportation and communications 3,539 349 859
Information 470 53 163
Professional and special services 8,305 954 2,757
Rentals 860 247 860
Repair and maintenance 255 3 14
Utilities, materials and supplies 722 30 132
Acquisition of machinery and equipment 1,938 136 146
Transfer payments 146,647 18,698 47,406
Other subsidies and payments 34 70
Total budgetary expenditures 197,517 29,373 79,964

* Planned expenditures reflect measures announced in Budget 2012.