Western Economic Diversification Canada
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Classes of Records

Standard Classes of Records

Classes of Records are descriptions of all records and information created, captured and maintained by the institution as evidence of the administration of a particular program activity and sub-activity specific to the institution.

Advocacy and Coordination

Description: Includes records relating to activity that aims to advance Western Canada’s interests in national policies, priorities and program through coordinating effective responses by key stakeholders reflecting improved understanding and awareness of regional issues and opportunities. Records may include information pertaining to research and analysis on national and/or regional issues and priorities, western economics and sector profiles, interests of key partners and stakeholders, and western capabilities. Records may also include information pertaining to Cabinet affairs, such as briefings and responses to House of Commons or Senate questions, petitions and motions. In addition, records may include information related to Western Economic Diversification Canada’s engagement of stakeholder to lever long-term industrial development and economic activity in Canada through Industrial Technological Benefits/Value Proposition as they apply to defence procurement and related industries. May also include information pertaining national funding approvals federal/provincial economic agreements, and amendments if required, as well as information pertaining to federal/provincial negotiations concerning mutual priorities, industry sector-specific agreements, correspondence with other federal departments, authorities, and funding proposals.
Notes: All Economic Regional Development Agreements were completed in 1994; the Urban Development Agreements concluded in 2010; all Northern Development Agreements were completed in October 2011; and all Western Economic Partnership Agreements were completed in September 2013. Western Economic Diversification Canada transferred the majority of files pertaining to the Urban Aboriginal Strategy Program to Indian and Northern Affairs Canada and is no longer responsible for the delivery of this program.
Document types: Policy documents, briefing notes, sector profiles, environmental scans, planning and reporting documents, Memoranda to Cabinet, Treasury Board submissions, presentations, framework documents, guidelines, processes, planned funding, calls for proposals, funding requests and projects proposals, statements of work, letters of interest, position papers, federal/provincial agreements or memoranda of understanding, statistical reports, newsletters, news releases, newspaper clippings, and media transcripts, company capability profiles, briefing notes, briefing books, meeting minutes, reports, research contracts, trade shows and events.
Record Number: WED 300

Business Productivity and Growth

Description: Includes records relating to initiatives that support western Canadian businesses, business service providers, industry, and research organizations to undertake initiatives to enhance business productivity, competitiveness and growth of western Canadian small and medium-sized enterprises. Records may include information pertaining to funding of the Western Canada Business Service Network (WCBSN) partners, and amendments if required. May also include information pertaining to the WCBSN, such as: regional and pan-western initiatives, research and studies, internship programs, meetings and conferences, investment funds, and regional issues. Records may also include Western Diversification Program project proposals and funding approvals within this program, including the Economic Development Initiative (EDI). May also include information related to EDI program delivery, annual reporting requirements, and program audit and evaluations reports.
Document Types: Policy documents, briefing notes, Treasury Board submissions, internal policies, risk management documents, WCBSN board meeting minutes, operating plan reviews, research reports, funding requests and project proposals, business plans, contribution agreements and amendments, project rejections, project inventory reports, decommited projects, financial statements, annual reports, performance measurements, statistical reports, payment claims, program evaluation reports, impact studies, regional issues, newsletters, news releases, speeches, newspaper clippings and media transcripts, brochures.
Record Number: WED 105

Community Development

Description: Includes records relating to initiatives that strengthen the viability of the local economy, enhance community capacity, and increase the participation of community members by encouraging and supporting them in grassroots economic development. Records may include information pertaining to funding approvals for the Francophone Economic Development Organizations (FEDOs) in Western Canada, and amendments if required. May also include information pertaining to the FEDOs, such as: regional and pan-western initiatives, information, research and studies, internship programs, meetings and conferences, and regional issues. Additionally, records may include information to Western Diversification Program project proposals and funding approvals within this program, including the Economic Development Initiative and amendments if required.
Document Types: Policy documents, briefing notes, Treasury Board submissions, internal policies, risk management documents, FEDO board or other committee meeting minutes, operating plan reviews, research reports, information inquiries, funding requests and project proposals, operating plan review documents, due diligence reports, business plans, contribution agreements and amendments, project rejections, project inventory reports, decommited projects, financial statements, annual reports, performance measurements, statistical reports, payment claims, program evaluation reports, impact studies, regional issues, newsletters, news releases, speeches, newspaper clippings and media transcripts, brochures.
Record Number: WED 205

Community Futures Program

Description: Includes records relating to the Community Futures Program western Canada, which builds the capacity of rural communities to realize their full economic potential by aiding the development and implementation of local solutions to local problems. Records may include information pertaining to national funding approvals for the Community Futures Program delivery in the West, and contribution agreements with the individual Community Futures Development Corporations (CFDCs) and provincial Community Futures associations for operational funding and/or specific projects, including amendments if required. May also include information related services provided to rural entrepreneurs by individual CFDCs, including: business counseling, loan programs and services targeted to entrepreneurs with disabilities (Entrepreneurs with Disabilities Program), or other community economic development or economic adjustment funding programs or initiatives, annual reporting requirements, governance structures, and program audits and evaluation reports.
Notes: The Western Youth Entrepreneurship Program was discontinued in February 2001.
Document Types: Policy documents, briefing notes, Treasury Board submissions, internal policies, risk management documents, contribution agreements, amendments, operating plan reviews, business plans, project proposals, evaluation criteria, due diligence reports, statistical reports, monitoring reports, payment claims, meeting information, financial statements, annual reports, Board of Directors lists, news releases, speeches, newspaper clippings and media transcripts, audit and evaluation reports.
Record Number: WED 210

Economic Analysis

Description: Includes records relating to activity that strives to increase understanding of western Canadian challenges, opportunities and priorities through conducting research and disseminating results to support internal and external policy and program development. Records may include information pertaining to national funding approvals for initiatives, and amendments if required. May also include information concerning economic metrics related to the Western Canadian economy, papers or other research products, project information related to WD investments, development and implementation of initiatives, federal/provincial task forces, memoranda of understanding, federal science and technology strategies.
Document types: Policy documents, statistical spreadsheets on economic issues, sector/cluster profiles, databases containing economic metrics, regional issues, success stories, brochures, news releases, speeches, newspaper clippings and media transcripts, briefing notes, and Memoranda to Cabinet, presentations.
Record Number: WED 305

Infrastructure Programming

Description: Includes records relating to community infrastructure funding in Western Canada to meet the Government of Canada’s commitment to growth and the quality of life of Canadians. Infrastructure projects include the development of roads and bridges, transit systems, water and sewer facilities, municipal buildings, community, cultural and recreational facilities, educational facilities, green projects and other social infrastructure. These records may include information pertaining to national funding approvals for infrastructure funding, federal/provincial agreements and amendments if required, negotiations with provincial governments, federal/provincial infrastructure secretariats, memoranda of understanding, program criteria, and project information.
Document Types: Policy documents, presentations, briefing notes, Treasury Board submissions, ministerial or parliamentary inquiries, funding guidelines, terms and conditions, funding enquiries, application forms, project information, project analysis and recommendations, environmental assessments, letters of offer, project rejections, contribution agreements and amendments, payment claims, financial statements, site photos, communications plans, news releases, speeches, newspaper clippings, media transcripts, media summaries, signage, congratulatory letters, newsletters, audit and evaluation plans, reports, surveys, federal/provincial reports, committee minutes, budgets, statistical reports, workshops.
Record Number: WED 200

Innovation Capacity Building

Description: Includes records relating to initiatives that strengthen the overall innovation system in the West through capacity building in support of commercialization of knowledge-based products, processes and services. Records may include information pertaining to Western Diversification Program project proposals and funding approval within this program, and amendments if required.
Notes: The Innovation and Community Investment Program expired on March 31, 2005 and the Canadian Foundation for Innovation Support Program was discontinued in 2007.
Document Types: Policy documents, briefing notes, Treasury Board submissions, information requests, funding requests and project proposals, business plans, program criteria, project evaluations, due diligence reports, meeting minutes, contribution agreements and amendments, payment claims, financial statements, project rejections, project inventory reports, decommited projects, audits, issues reports, statistical reports, program evaluation reports, newsletters, news releases, speeches, newspaper clippings and media transcripts, brochures.
Record Number: WED 110

Targeted Economic Initiatives

Description: Includes records relating to economic activity in western Canadian communities, on a temporary basis, through targeted economic stimulus or adjustment, to provide timely response to the most pressing locals needs, consistent with government priorities. Records may include information pertaining to the Government of Canada’s economic stimulus activities in specific industry sectors affected by economic downtowns or as a result of environmental conditions, or economic recovery and investment programs, national economic policy/project development and implementation, initiatives with Community Futures Development Corporations, and federal/provincial consultations and collaborative projects. May also include information relating to such economic adjustment activities, such as: the Community Adjustment Fund, the Red River floodway in Manitoba, the West Coast Community Adjustment Program for coastal communities in British Columbia, Mountain Pine Beetle Program, and other similar programs or initiatives.
Notes: The Canada-Manitoba Partnership Agreement on Red River Valley ended on March 31, 2005, and the flood assistance office closed on March 31, 1999. The Softwood Industry Community Economic Adjustment Initiative ended on March 31, 2005. All projects funded under the Community Economic Diversification Initiative were completed by March 31, 2010.
Document Types: Policy documents, briefing notes, Treasury Board submissions, presentations, action plans, discussion papers, ministerial or parliamentary enquiries, federal/provincial agreements or memoranda of understanding, performance measurements, terms and conditions, funding criteria, information requests, funding requests and project proposals, business plans, program criteria, project evaluations, due diligence reports, meeting minutes, contribution agreements and amendments, payment claims, financial statements, project rejections, project inventory reports, decommited projects, audit and evaluation plans and reports, issues reports, statistical reports, environmental assessments, program evaluation reports, communication plans, surveys, newsletters, news releases, speeches, newspaper clippings and media transcripts, brochures, signage.
Record Number: WED 215

Technology Commercialization

Description: Includes records relating to initiatives that aim to increase the commercialization of knowledge-based products, process and services in Western Canada. Records may include information pertaining to the Western Diversification Program, including the Western Innovation (WINN) Initiative project proposals and funding approvals within this program, and amendments if required. May also include information pertaining to the Government of Canada’s Sustainable Development Strategy policies and departmental requirements, draft and final departmental strategies, stakeholder awareness, support for project that develop, commercialize, adopt and/or adapt environmental technologies and processes, or to the environmental sector for capacity building, marketing development and to development management capacity, and green procurement activities.
Note: The First Jobs in Science and Technology Program was discontinued effective April 1, 2005.
Document Types: Policy documents, briefing notes, Treasury Board submissions, action plans, discussion papers, performance measurements, annual progress reports, information requests, funding requests and project proposals, business plans, program criteria, project evaluations, due diligence reports, credit check reports, meeting minutes, contribution agreements and amendments, payment claims, financial statements, project rejections, project inventory reports, decommited projects, audits, issues reports, statistical reports, strategic environmental assessments, program evaluation reports, newsletters, news releases, speeches, newspaper clippings and media transcripts, brochures, staff awareness events.
Record Number: WED 115

Trade, Investment and Market Access

Description: Includes records relating to initiatives that enhance western Canadian small and medium-sized enterprises, research institutes and industry associations’ international business engagement and attracts investment to the region, including opportunities linked to government procurement. Records may include federal/provincial trade missions and trade teams, western Canadian trade tours, trade consortia, Asia-Pacific and continental trade corridors, current trade issues, trade agreements and negotiations, World Trade Centres, the United States Enhanced Representation Initiative (ERI), trade initiatives including trade and product shows, and investment attraction and market penetration. Records may also include information pertaining to Western Diversification Program project proposals and funding approvals within this program, and amendments if required. May also include information relating to federal procurement activities with respect to Major Crown Projects and Industrial Technological Benefits, WD procurement activities in conjunction with the western provincial governments, plans and correspondence pertaining to policy-oriented issues or agreements among the provinces, provincial procurement initiatives, federal procurement projects, descriptions, statistics and other related materials.
Note: The International Trade Personnel Program was discontinued effective April 1, 2005.
Document Types: Policy and framework documents, briefing notes, Treasury Board submissions, meeting minutes, research reports, research contracts, ERI program information, funding criteria, statement of work, federal/provincial agreements, memoranda of understanding, funding requests and project proposals, business plans, financial statements, project analysis and recommendations, contribution agreements and amendments, payment claims, annual reports, performance measurements, audit and evaluation reports, statistical reports, newsletters, news releases, speeches, newspaper clippings and media transcripts, trade conferences.
Record Number: WED 100